City of Columbus - File #: 1571-2006

• File #: 1571-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/6/2006
• In control: Safety Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct the Finance and Management Director to contract for the purchase of Night Vision Scopes from Comade, Inc. for the Division of Police, to authorize the expenditure of $34,280.20 from the Buffer Zone Protection Program grant, and to declare an emergency. ($34,280.20)

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/19/2006	1	CITY ATTORNEY	Reviewed and Approved
9/19/2006	1	Safety Drafter	Sent to Clerk's Office for Council
9/18/2006	1	Auditor Reviewer	Reviewed and Approved
9/18/2006	1	CITY AUDITOR	Reviewed and Approved
9/18/2006	1	Safety Drafter	Sent for Approval
9/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/15/2006	1	Safety Drafter	Sent for Approval
9/14/2006	1	EBOCO Reviewer	Reviewed and Approved
9/14/2006	1	ODI DIRECTOR	Reviewed and Approved
9/14/2006	1	Safety Drafter	Sent for Approval
9/14/2006	1	Finance Reviewer	Reviewed and Approved
9/14/2006	1	Finance Reviewer	Reviewed and Approved
9/12/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/7/2006	1	Safety Reviewer	Reviewed and Approved
9/7/2006	1	Safety Reviewer	Reviewed and Approved
9/6/2006	1	Safety Reviewer	Reviewed and Approved
9/6/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase Night Vision Scopes to be used to outfit tactical entry team members conducting search warrants and facing barricaded situations in low or no light.  The prompt acquisition of this equipment will ensure that all the criteria of the grant award are met, and provide safety for tactical search teams.

Bid Information: Seven responses were received in the Purchasing Office for Bid #SA002074, Night Vision Scopes on June 29, 2006.  The Division of Police evaluated the responses and the lowest bidder offered an alternative scope.  In actual testing, Police personnel discovered the scope clarity was grainy, the mounting bracket system to helmet does not stay secure, and the pivot does not fit tightly over the user's eye - would not swivel correctly. The second lowest bidder, Comade, Inc. met all specifications and testing/evaluation.

Comade, Inc. was the lowest responsive, responsible and best bid per specifications, therefore a contract should be awarded to them in the total amount of $34,280.20

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No:  331013311

Emergency Designation: Emergency legislation is requested for this ordinance so that Night Vision Scopes may meet all the requirements of the Buffer Zone Protection Program grant and provide the additional safety to the officers.

FISCAL IMPACT:

There is no fiscal impact for the City General Fund Account. No matching funds are required and all grant expenditures will be reimbursed by the awarded grant funds.

Title

To authorize and direct the Finance and Management Director to contract for the purchase of  Night Vision Scopes from Comade, Inc. for the Division of Police, to authorize the expenditure of $34,280.20 from the Buffer Zone Protection Program grant, and to declare an emergency. ($34,280.20)

Body

WHEREAS, the City of Columbus Division of Police needs to purchase Night Vision Scopes to be used to outfit tactical entry team members conducting search warrants and facing barricaded situations in low or no light; and

WHEREAS, the City of Columbus Division of Police was awarded Night Vision Scopes as part of the Buffer Zone Protection Program Grant; and

WHEREAS, Comade, Inc. was the lowest responsive, responsible and best bidder; and

WHEREAS, emergency legislation is needed to meet grant deadlines and to ensure the safety of our police officers; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase Night Vision Scopes for the preservation of the public health, peace, property safety, welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Comade, Inc. for the purchase of Night Vision Scopes for the Division of Police, Department of Public Safety.

Section 2. That the expenditure of $34,280.20 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV 30-03 | FUND 220 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2215 | OCA # 336034 | AMOUNT $34,280.20.

Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby

declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by

the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.