Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Capital Plumbing & Mechanical, Inc. for preventive maintenance and service of grease traps and septic tanks for various city buildings under the purview of the Facilities Management Division. A grease trap is a plumbing device designed to intercept most greases and solids before they enter a wastewater disposal system. In 2009, the contract for the service of grease traps and septic tanks included scheduled service calls and incidental emergency calls throughout the year. Two fire stations were added in 2010.
Formal bids were solicited and bids were opened on April 19, 2010 as follows (1, ^MBE, 0, FBE):
Capital Plumbing & Mechanical, Inc. $13,685.00
Waterworks $14,639.00
^ King John Portable Toilets, LLC $16,995.00
Roto Rooter $17,075.00
Rescue Rooter $18,142.00
The Facilities Management Division recommends the bid be awarded to the most responsive and responsible bidder, Capital Plumbing & Mechanical, Inc. Because of the incidental emergency calls, the bid was awarded based on a one time combined service cost of 31 properties.
Emergency action is requested to ensure the sanitary system is maintained for continued operation of this vital infrastructure.
Fiscal Impact: The Facilities Management Division budgeted $20,000.00 for preventative maintenance and service of grease traps and septic tanks. The cost of this contract is $34,000.00. The overrun will be funded through cost savings in the general maintenance contract.
Capital Plumbing & Mechanical Contract compliance No. 20-0557202; expiration date October 21, 2010.
Title
To authorize the Finance and Management Director to enter into a contract for the Facilities Management Division with Capital Plumbing & Mechanical, Inc. for preventive maintenance and service of grease traps and septic tanks for various City buildings under the purview of the Facilities Management Division; to authorize the expenditure of $34,000.00 from the General Fund; and to declare an emergency. ($34,000.00)
Body
WHEREAS, it is necessary to provide preventive maintenance and service of grease traps and septic tanks for various City buildings under the purview of the Facilities Management Division; and
WHEREAS, the Facilities Management Division solicited formal bids for preventive maintenance and service of grease traps and septic tanks; and
WHEREAS, bids were opened on April 19, 2010; and
WHEREAS, Capital Pluming & Mechanical, Inc. submitted the most responsive and responsible bid for preventative maintenance and service of grease traps and septic tanks; and
WHEREAS, the Facilities Management Division recommends the acceptance of the bid for preventative maintenance and service of grease traps and septic tanks submitted by Capital Plumbing & Mechanical, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for preventive maintenance and service of grease traps and septic tanks for facilities under the purview of the Facilities Management Division, to ensure the sanitary system is maintained for continued operation of these vital infrastructures without delay, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract for preventive maintenance and service of grease traps and septic tanks under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $34,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $34,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.