Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and extend (2) two contracts with Computer Associates International, Inc. (CA, Inc.). The first contract modification ($25,000.00) is for annual maintenance and support associated with the City's Help Desk; to continue the use of a critical business application. This application enables the Help Desk to have the ability to establish trouble tickets, receive alert messages which provide and classify detailed information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City. This ordinance will provide funding for year three of a three year agreement, with the coverage period from March 1, 2009 through February 28, 2010.
The second contract modification ($6,465.00) is for the annual renewal of licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk, to continue the use of a critical business application. This application enables the Help Desk to create and maintain a knowledge base that will allow the technicians the ability to resolve system problems experienced throughout the City of Columbus. This ordinance will provide license support and funding for year two of a three year agreement, with the coverage period from March 1, 2009 through February 28, 2010.
FISCAL IMPACT:
The first contract with Computer Associates International, Inc. was implemented in 2007 as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2007 and will end February 28, 2010, with an initial cost, for year 2007, of $25,000.00 and $25,000.00 for each subsequent year. This fiscal year, the services associated with year three of this agreement will cost $25,000.00. The aggregate contract total, including this modification is $75,000.00.
The second contract with Computer Associates International, Inc. (CA, Inc.) for the Knowledge Tools Software associated with the City's Help Desk business application, was implemented in 2008 as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2008 and will end February 28, 2011, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year. This fiscal year (2009), the services associated with year two of this agreement will cost $6,465.00. The aggregate contract total, including this modification is $36,291.00.
These funds are available within the Department of Technology, Information Services Fund, for these (2) two contracts with a coverage period from March 1, 2009 through February 28, 2010.
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure contingent upon the passing of the 2009 Operating Budget to allow funding to be available to modify and extend (2) two contracts with Computer Associates, Inc. (CA, Inc.) to maintain on-going support prior to the contract expiration date; and to continue with services that are necessary to support daily operation activities.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Computer Associates International, Inc. (CA, Inc.) CC #: 13-2857434 Expiration Date: 9/15/2010
Title
To authorize the Director of the Department of Technology to modify and extend (2) two contracts with Computer Associates International, Inc. (CA, Inc.) for maintenance and support associated with the City's Help Desk business application, for the Department of Technology, Information Services Division, and to authorize the expenditure of $31,465.00 from the Information Services Fund; and to declare an emergency. ($31,465.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to modify and extend (2) two contracts with Computer Associates International, Inc. (CA, Inc.), for the annual renewal of licenses maintenance and support associated with the City's Help Desk; to continue the use of a critical business application; and
WHEREAS, the first contract was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began upon approval and will end February 28, 2010, with an initial cost, for the first year, of $25,000.00 and $25,000.00 for each subsequent year; and
WHEREAS, the second contract was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2008 and will end on February 28, 2011, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to modify and extend (2) two contracts with Computer Associates International, Inc. (CA, Inc.), to continue maintenance and support services, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend (2) two contracts for license maintenance and support services with Computer Associates International, Inc. (CA, Inc.) for coverage periods from March 1, 2009 through February 28, 2010, in the total amount of $31,465.00.
SECTION 2: That the expenditure of $31,465.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $31,465.00.
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.