City of Columbus - File #: 0375-2006

• File #: 0375-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/14/2006
• In control: Safety Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize and direct the Finance & Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus in the amount of $350,000.00 for the purchase of firefighter uniforms and supplemental clothing; to waive the provisions of competitive bidding; to authorize the expenditure of $350,000.00 from the General Fund; and to declare an emergency. ($350,000.00)

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/4/2006	1	CITY ATTORNEY	Reviewed and Approved
4/4/2006	1	Safety Drafter	Sent to Clerk's Office for Council
4/3/2006	1	Auditor Reviewer	Reviewed and Approved
4/3/2006	1	CITY AUDITOR	Reviewed and Approved
4/3/2006	1	Safety Drafter	Sent for Approval
3/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2006	1	Safety Drafter	Sent for Approval
3/30/2006	1	Finance Reviewer	Reviewed and Approved
3/29/2006	1	EBOCO Reviewer	Reviewed and Approved
3/29/2006	1	ODI DIRECTOR	Reviewed and Approved
3/29/2006	1	ODI DIRECTOR	Reviewed and Approved
3/29/2006	1	Safety Drafter	Sent for Approval
3/2/2006	1	Safety Drafter	Sent for Approval
3/1/2006	1	Safety Reviewer	Reviewed and Approved
3/1/2006	1	SAFETY DIRECTOR	Reviewed and Approved
2/24/2006	1	Safety Drafter	Sent for Approval
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/22/2006	1	ODI DIRECTOR	Reviewed and Approved
2/22/2006	1	Safety Drafter	Sent for Approval
2/21/2006	1	Safety Drafter	Sent for Approval
2/21/2006	1	EBOCO Reviewer	Reviewed and Approved
2/17/2006	1	SAFETY DIRECTOR	Reviewed and Approved
2/16/2006	1	Safety Reviewer	Reviewed and Approved
2/16/2006	1	Safety Reviewer	Reviewed and Approved
2/14/2006	1	Safety Drafter	Sent for Approval

Title

To authorize and direct the Finance & Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus in the amount of $350,000.00 for the purchase of firefighter uniforms and supplemental clothing; to waive the provisions of competitive bidding; to authorize the expenditure of $350,000.00 from the General Fund; and to declare an emergency. ($350,000.00)

Explanation

BACKGROUND:

Need:            There is an immediate need in the Columbus Division of Fire for continued uniform and supplemental clothing purchases.  The Division of Fire supplies each of its firefighter with a uniform and supplemental clothing compliment; the current contract with Roy Tailors Uniform Company of Columbus expired June 30, 2005;  specifications were finalized in February 2006 for the new competitively bid contract.

The legislation that this waiver accompanies authorizes the Finance & Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, the previous vendor for this commodity, in the amount of $350,000.00; this purchase order should afford the Division of Fire the time necessary to submit universal term contract specifications to the Purchasing Office for bid solicitation and award, which is expected to take no longer than six (6) months.

Bid Information:      Competitive bidding is being waived for this purchase.

Contract Compliance:Roy Tailors Uniform Company of Columbus      ~#311261664

Emergency Designation:            Emergency action is requested, as funds are needed immediately to insure the uninterrupted continuation of these purchases.

FISCAL IMPACT:

Budgeted Amount:         Funds exist within the Fire Division's 2006 General Fund Budget for these purchases.

Body

WHEREAS, a need exists in the Division of Fire to continue uniform and supplemental clothing purchases for it's firefighters; and

WHEREAS,      competitive bidding is being waived to enter into this contract, to insure these purchases may continue uninterrupted which is also the reason why this ordinance is being submitted as an emergency measure; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said uniforms and supplemental clothing, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.      That the Finance & Management Director be and is hereby authorized and directed to issue a purchase order to Roy Tailors Uniform Company of Columbus for the purchase of uniforms and supplemental for the Division of Fire.

Section 2.       That the expenditure of $350,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Division of Fire 30-04, General Fund 10, OCA Code 301531, Object Level Three Code 2221.

Section 3.      This Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.

Section 4.      That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.