Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Continental Office Furniture for flooring needs in various Division of Police facilities.
The original contract was formally bid through SA004770. Legislation was not necessary because the total amount did not exceed $20,000.00. The contract has been modified multiple times as the solicitation provided for same, and was bid for renovation and installation of floor coverings for various city facilities under the purview of the Facilities Management Division.
A modification of the contract is necessary for the renovation of flooring at various Division of Police facilities. Continental Office Furniture was chosen to perform this work because it is the Facilities Management current contractor for renovation and installation of floor coverings. This contract is also being modified to establish funding for various flooring related projects that may be necessary throughout the year for City buildings and facilities under the purview of the Facilities Management Division. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices previously established in the contract were used to determine the cost of this modification.
Emergency action is requested as the current flooring in many areas has significantly deteriorated and poses a potential safety hazards.
Continental Office Furniture Contract Compliance No. 31-4413238, expiration date March 13, 2016.
Fiscal Impact: The cost of this modification is $165,000.00. Funding is budgeted and available within the Safety Voted Bond Fund and the General Fund for these expenditures.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Continental Office Furniture for flooring needs in various Division of Police facilities and for various City buildings and facilities under the purview of the Facilities Management Division; to authorize the expenditure of $140,000.00 from the Safety Voted Bond Fund; to authorize the expenditure of $25,000.00 from the General Fund; and to declare an emergency. ($165,000.00)
Body
WHEREAS, the Facilities Management Division formally bid a contract with Continental Office Furniture through SA004770; and
WHEREAS, the contract has been modified multiple times as the solicitation provided for same, and was bid for renovation and installation of floor coverings for various city facilities; and
WHEREAS, it is necessary to modify a contract on behalf of the Facilities Management Division with Continental Office Furniture for flooring needs in various Division of Police facilities and for various City buildings and facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to modify a contract with Continental Office Furniture to replace flooring in various Division of Police facilities and other locations under the purview of the Facilities Management Division to address potential safety hazards as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL O F THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with Continental Office Furniture for flooring needs in various Division of Police facilities and for other City buildings and facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $165,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $140,000.00
Dept./Div.: 45-07
Fund: 10
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $25,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.