Explanation
Background: This legislation authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to modify the existing contract with ACI Payments, Inc. (formally known as Official Payments Corporation) for electronic payment services and extend the contract for one year for the continuity of the services.
Ordinance 2678-2020 authorized the Municipal Court Clerk to modify the contract with Official Payments Corporation to change the company name to ACI Payments, Inc.
The contract includes the following services: on-line electronic credit card payment, point of sale and electronic checks services (hereinafter “electronic payments services”) for the Municipal Court Clerk's Office. The aforementioned electronic payment services defers the transaction costs to the user; thereby, decreasing the bank service fees for the Municipal Court Clerk operating budget.
Bid Information:
In 2009, a formal bidding process was solicited through SA003323. A total of four vendors submitted proposals. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Official Payments Corporation achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Official Payments Corporations, Inc.
The on-line electronic credit card service has been ongoing since 2010 at $0 cost per year to the Municipal Court Clerk operating budget.
Contracts:
Original Contract Number: ED040373 - 1; $0
1st Modification: Ordinance: 1528-2010; ED040373 - 2; $0
2nd Modification: Ordinance: 1889-2011; ED045092; $0
3rd Modification: Ordinance: 2244-2012; EL013669; $0
4th Modification: Ordinance: 1797-2013: ED049622: $0
5th Modification: Ordinance: 2114-2014: ED051606; $0
6th Modification: Ordinance: 2717-2015; ED054297; $0
7th Modification: Ordinance: 2539-2016; PO32745; $0
8th Modification: Ordinance: 2357-2017; PO095246; $0
9th Modification: Ordinance: 2905-2018; PO146542; $0
10th Modification: Ordinance: 2806-2019; PO200683; $0
11TH Modification: Ordinance: 2144-2020; PO247118; $0
12th Modification: Ordinance: 2678-2020; PO247118: $0
13th Modification: Ordinance: 2709-2021; PO304542: $0
14th Modification: Ordinance: 3310-2022; $0
Contract Compliance Number: 52-2190781
Expiration Date: 10/25/2023
Vendor#: 009116
Fiscal Impact: No funds are required.
Emergency: There is an immediate need to modify and extend the existing contract with ACI Payments, Inc. for the continuity of electronic payment services for the Municipal Court Clerk's Office.
Title
To authorize and direct the Municipal Court Clerk to modify and extend the contract with ACI Payments, Inc. for the provision of electronic payment services; and to declare an emergency. ($0.00)
Body
WHEREAS, the Municipal Court Clerk's Office has a need to modify and extend the existing contract with ACI Payments, Inc. for one year for electronic payment services; and
WHEREAS, an emergency exists in the usual daily operations of the Municipal Court Clerk's Office in that it is immediately necessary to authorize the Clerk to enter into such contract modification in order to maintain continuity of the electronic payment services, for the immediate preservation of the public peace, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk is authorized and directed to modify and extend the existing contract for one year with ACI Payments, Inc. for the provision of electronic payment services for the Municipal Court Clerk's Office.
Section 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.