Explanation
Background:
Bids were received by the Recreation and Parks Department on May 1, 2012 for the Asphalt Improvements 2012 - Item 2 - Project as follows:
Status Base Bid Amount
Columbus Asphalt MAJ $202,400.00
Heiberger Paving MAJ $218,579.00
M&D Blacktop MAJ $258,000.00
Chemcote MAJ $350,120.00
Project work consists of the following base bid and alternate:
Item #2
Base Bid - for sports court repair, asphalt overlay, asphalt replacement, crack fill, color-coating, striping, fencing, tennis posts, and basketball goals at Brentnell Park, Nelson Park, Sullivant Gardens Park, and Sycamore Hills Park.
Alternate 1 - removal of existing tennis courts, fencing, and tennis posts, and for installation of new tennis courts, color coating, tennis posts, and fencing, and basketball court repair at Holton Park.
Principal Parties:
Columbus Asphalt Paving, Inc.
David Power (Contact)
1196 Technology Drive
Gahanna, OH 43230
614-759-9800 (Phone)
310857095(Contract Compliance) compliant through: 1/5/14
15+ (Columbus Employees)
Benefits to Public:
Project improvements will repair deteriorating sports courts that are highly used by the community.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work can begin as soon as possible so that sports courts can be made safer for the public.
Fiscal Impact: $216,000.00 from the Voted Recreation and Parks Bond Fund.
Title
To authorize the City Auditor to transfer $216,000.00 within the Voted Recreation and Parks Bond Fund; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving, Inc. for the Asphalt Improvements 2012 - Item 2 - Project; to authorize the expenditure of $216,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($216,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Asphalt Improvements 2012 - Item 2 - Project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, it is necessary to enter into contract with Columbus Asphalt Paving, Inc for the Asphalt Improvements 2012 - Item 2 - Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may begin during the current construction season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Columbus Asphalt Paving, Inc for the Asphalt Improvements 2012 - Item 2 - Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $216,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
ROM:
Project OCA Code Object Level 3 Amount
510229-100003 (Alum Creek Trail) 722903 6621 $216,000.00
TO:
Project OCA Code Object Level 3 Amount
510017-100001 (Park Improve Misc.) 702017 6621 $13,600.00
510017-100081 (Brentnell Park) 717081 6621 $19,800.00
510017-100277 (Nelson Park) 717277 6621 $39,300.00
510017-100375 (Sullivant Gardens) 717375 6621 $37,700.00
510017-100378 (Sycamore Hills) 717378 6621 $17,300.00
510017-100198 (Holton) 717198 6621 $88,300.00
SECTION 3. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510229-100003/Alum Creek Trail/ $2,155,220/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $0.00/ (Voted carryover)
Fund 702; Project 510017-100081/Brentnell Park/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100277/Nelson Park/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100375/Sullivant Gardens/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100378/Sycamore Hills/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100198/Holton Park/ $0.00/ (Voted carryover)
AMENDED TO:
Fund 702; Project 510229-100003/Alum Creek Trail/ $1,939,220/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $13,600/ (Voted carryover)
Fund 702; Project 510017-100081/Brentnell Park/ $19,800/ (Voted carryover)
Fund 702; Project 510017-100277/Nelson Park/ $39,300/ (Voted carryover)
Fund 702; Project 510017-100375/Sullivant Gardens/ $37,700/ (Voted carryover)
Fund 702; Project 510017-100378/Sycamore Hills/ $17,300/ (Voted carryover)
Fund 702; Project 510017-100198/Holton Park/ $88,300/ (Voted carryover)
SECTION 4. That the expenditure of $216,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100001 (Park Improve Misc.) 702017 6621 $13,600.00
510017-100081 (Brentnell Park) 717081 6621 $19,800.00
510017-100277 (Nelson Park) 717277 6621 $39,300.00
510017-100375 (Sullivant Gardens) 717375 6621 $37,700.00
510017-100378 (Sycamore Hills) 717378 6621 $17,300.00
510017-100198 (Holton) 717198 6621 $88,300.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.