Explanation
This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services to modify and fund Year 3 of a 5 Year maintenance agreement with Intrado Life & Safety, Inc. (formally, Intrado Life & Safety Solutions Corporation) for the third year of a maintenance agreement for the City's 911 System in the Support Services Division. This is year three of a five-year maintenance agreement that will further enhance the 911 System to ensure that it stays National Emergency Number (NENA) compliant. The City of Columbus operates a fully redundant, geo-diverse set of Public Safety Answering Point (PSAP) controllers that currently support operations at the Columbus wireless PSAP, the Columbus backup PSAP. The Division of Support Services upgraded the existing 911 system in 2023. This upgrade procured new hardware as well as upgraded software to ensure compliance with NENA standards and to provide continued services and requires annual maintenance.
The amount of additional funds to be expended under this modification is $324,842.53. The additional services were foreseen and requested as a five (5) year maintenance agreement. Funds are encumbered for only the current operating budget period. Intrado Life & Safety, Inc. (formally, Intrado Life & Safety Solutions Corporation) is the original manufacturer and provider of the products and services being requested. Price for goods and services was provided by 2023 quote, which included five (5) year term.
Bid Information: This annual maintenance to the 911 system is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; Intrado Life & Safety, Inc. (formally, Intrado Life & Safety Solutions Corporation) is the proprietary software licensing and maintenance contractor for the City's current 911 System.
Contract Compliance number: CC-053232 Intrado Life & Safety, Inc (formally, Intrado Life & Safety Solutions Corporation) 84-0796285, expires July 30, 2027.
Emergency Designation: Emergency legislation is necessary to ensure that the 911 system is being maintained, and the contract is executed in the shortest possible time in order to ensure the optimum level of this critical service to the citizens of Columbus.
FISCAL IMPACT: This ordinance authorizes the total amount of $324,842.53 from the Public Safety Support Services general fund appropriation to modify and fund the contract with Intrado Life & Safety, Inc. for the maintenance and support of the City's 911 system.
Title
To authorize the Director of Public Safety to modify the contract and fund Year 3 of a 5 Year maintenance agreement with Intrado Life & Safety, Inc (formally, Intrado Life & Safety Solutions Corporation) to continue the maintenance of the city's current 911 system pursuant to the sole source provisions of the Columbus City Code; to authorize an expenditure of $324,842.53 from Public Safety's General Fund; and to declare an emergency. ($324,842.53)
Body
WHEREAS, it is necessary to continue maintenance on the recent upgrade to the City of Columbus' 911 controllers to comply with the National Emergency Number (NENA) next generation 911 standards; and,
WHEREAS, Intrado Life & Safety, Inc (formally Intrado Life & Safety Solutions Corporation) is the current vendor and sole source provider of the City's current 911Viper system; and,
WHEREAS, Intrado Life & Safety, Inc (formally Intrado Life & Safety Solutions Corporation) is the only vendor who can maintain this system; therefore, this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code Chapter 329; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director to enter into contract with Intrado Life & Safety, Inc (formally Intrado Life & Safety Solutions Corporation) to ensure the continuation of the maintenance and support of the City's 911 system for the immediate preservation of the public peace, health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be hereby authorized to modify and fund contract with Intrado Life & Safety, Inc (formally Intrado Life & Safety Solutions Corporation) for the continuing maintenance of the recent upgrade of the current 911 system. This is year three (3) of a five (5) maintenance agreement for September 11, 2026 to September 30, 2027.
SECTION 2. That the expenditure of $324,842.53 or so much thereof as may be needed, and the same hereby is authorized in Fund 1000 General Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.