Explanation
This ordinance will authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Division of Police, to enter into contract with Motorola Solutions, Inc. for software maintenance and support on the PremierOne Records Computerized Crime Data Reporting System. The contract was most recently authorized under ordinance 3027-2023, passed November 11, 2023, through PO418080. The coverage term period is from January 1, 2025, through December 31, 2025, at a cost of $328,358.00.
In 2002, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed December 17, 2001, for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. The data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records system was authorized under ordinance 0343-2014 passed February 24, 2014 (EL015362), and awarded through solicitation SA005116, allowing for the data to be housed in one system.
The PremierOne Records Computerized Crime Data Reporting System is a proprietary system from Motorola Solutions, Inc., the sole provider and copyright holder of the system. As such, the City must purchase annual support and maintenance from Motorola Solutions, Inc. For this reason, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In 2023 and 2024, $309,431.00 and $331,502.00, respectively, were legislated by the Department of Technology for software maintenance and support services for the PremierOne Records system. This ordinance (2025) for software maintenance and support services with Motorola Solutions, Inc. will be $328,358.00. Funding is available within the Department of Technology, direct charge agency, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Motorola Solutions, Inc.
Vendor Account: CC#007169
Expiration Date: 9/24/2024
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a contract with Motorola Solutions, Inc. for software maintenance and support services associated with the Division of Police’s PremierOne Records computerized crime data reporting system in accordance with sole source provisions of the Columbus City Codes; and to authorize the expenditure of $328,358.00 from the Department of Technology, Information Services Operating Fund. ($328,358.00)
Body
WHEREAS, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed December 17, 2001, and under Ordinance 0343-2014, passed February 24, 2014 (EL015362), awarded through solicitation SA005116, authorized the data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records system for the data to be housed in one system.; and
WHEREAS, the contract was most recently authorized under the authority of Ordinance 3027-2023, passed November 11, 2023, through PO418080; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Division of Police, to enter into contract with a coverage term period from January 1, 2025, through December 31, 2025, at a cost of $328,358.00 with Motorola Solutions, Inc. for software maintenance and support services on the PremierOne Records Computerized Crime Data Reporting System; and
WHEREAS, Motorola Solutions, Inc. is the sole provider for upgrade and licensing of the PremierOne Records system, and this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329; and
WHEREAS, to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a contract for software support and maintenance services with Motorola Solutions, Inc. in order to facilitate and maintain uninterrupted services from this supplier because the PremierOne Records Computerized Crime Data Reporting System is essential and a critical component for offense and complaint/incident reports for the immediate preservation of the public peace, property, health, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Safety, be and is hereby authorized to enter into contract with Motorola Solutions, Inc. for software maintenance and support on the PremierOne Records Computerized Crime Data Reporting System. The coverage term period is from January 1, 2025, through December 31, 2025, at a cost of $328,358.00.
SECTION 2. That the expenditure of $328,358.00, or so much thereof as may be necessary is hereby authorized to be expended from: (Please see attachment 2691-2024 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance is being established in accordance with the sole source provisions of the City of Columbus Code, Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.