Explanation
BACKGROUND: For the option to purchase Polymer, Jackson Pike Wastewater Treatment Plant for the Division of Sewerage and Drainage, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009, with the option to extend for one additional year. for six months The Purchasing Office opened formal bids on November 3, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001805). One hundred and six bids were solicited (MAJ:103, FBE:1, MBE:2) three (MAJ:3) bids were received.
Full scale field trials were conducted on all products bid and all proposals were deemed non-responsive to the technical specifications. All bids were rejected and the Division of Sewerage and laboratory bench tests were conducted. All samples were tested at numerous dosage rates to simulate actual usage and to determine the annual cost of each product to the City. A contract will now be established with Polydyne Inc., as the lowest and best bid received.
The Purchasing Office is recommending award of a contract to the lowest and best bid:
Polydyne Inc.; CC# 341810283, All items.
Total Estimated Annual Expenditure: $485,000.00
The company is not debarred according to the Excluded Parties Listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for an option to purchase Polymer, Jackson Pike Wastewater Treatment Plant with Polydyne Inc, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 3, 2005; and
WHEREAS, all bids were deemed non-responsive and the City conducted additional testing and considered all proposals on an informal basis; and
WHEREAS, after negotiations Polydyne Inc. was deemed the lowest and best bid received; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to avoid a lapse in our ability to purchase Polymer, Jackson Pike Wastewater Treatment Plant, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Polymer, Jackson Pike Wastewater Treatment Plant, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a UTC contract for an option to purchase Polymer, Jackson Pike Wastewater Treatment Plant in accordance with Solicitation No. SA001805, considered informally, as follows: Polydyne Inc., all items.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.