Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA001712 for a Water Distribution Monitoring System, for the Division of Water, on August 25, 2005. This system allows the Division to detect and respond to water quality and contamination events ensuring safe water to our customers. Three bids were received and the Purchasing Office deemed two complete and one incomplete, due to missing pages. They are listed below:
Vendor Amount
Hach Company $ 40,926.75
Masterleo, Inc. $ 49,571.39
Dmytrka Jacobs Engineers $ 49,900.00 (incomplete)
We recommend award of this contract go to Hach Company, as the lowest, responsive, responsible, and best bidder, for a total of $40,926.75. The Contract Compliance Number for Hach Company is 42-0704420. They do not have MBE/FBE status. No companies of the 44 vendors solicited had MBE/FBE status.
FISCAL IMPACT: The Division of Water allocated $75,000.00 for this system in the 2005 Budget.
There were no expenditures for this type of system in the last two years.
Title
To authorize the Finance Director to enter into a contract with Hach Company, for a Water Distribution Monitoring System, for the Division of Water, and to authorize the expenditure of $40,926.75 from Water Systems Operating Fund. ($40,926.75)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA001712 for the purchase of a Water Distribution Monitoring System on August 25, 2005, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Finance Director to enter into a contract with Hach Company, for a Water Distribution Monitoring System, needed by the Water Quality Assurance Lab, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to enter into a contract with Hach Company, as the lowest, responsive, responsible, and best bidder, for a Water Distribution Monitoring System, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $40,926.75 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 601989, Object Level One 06, Object Level Three 6697, to pay the cost thereof.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.