Explanation
BACKGROUND: In 2010, the City of Columbus, Division of Police purchased an Intelligence Casework Management Computer Software System from ACISS Systems, Inc. (Ordinance #0604-2010, passed 5/17/2010) to more efficiently organize current and future Division criminal intelligence data, which will be more effectively shared with local and state-wide law enforcement agencies and mobile units that have need of our support.
After initial project award on August 6, 2010, data migration/interfacing services and twelve months of system access to ACISS Inc.'s dedicated training instance were authorized, pursuant to Ordinance #1792-2010, passed 12/13/2010. Data migration/interfacing services were completed in August 2011, thereby initiating the twelve months of Division-wide training as of September 1, 2011. The Division's ability to access the ACISS Systems, Inc.'s training instance expires August 31, 2012. It is now necessary to encumber additional funds in order to continue access to this necessary training instance for an additional twelve months. The initial contract term established under RFQ SA003277, is effective for three (3) years, until August 6th, 2013, and authorizes the option to renew for an additional two (2), one year periods beyond the initial contract term.
BID INFORMATION: N/A
Contract Compliance No: 59-1922156, expires 6/02/2013
Emergency Designation: Emergency legislation is needed to prevent an interruption of this Intelligence Casework Management System training for Division sworn personnel.
FISCAL IMPACT: This ordinance authorizes an expenditure of $2,400.00 from the Law Enforcement Drug Seizure fund to purchase system access to ACISS Inc.'s dedicated training instance as allowed under the terms of Contract EL011275.
Title
To authorize and direct the Director of Public Safety to modify the Intelligence Casework Management System contract with ACISS Systems, Inc. for the Division of Police; to authorize the expenditure of $2,400.00 from the Law Enforcement Drug Seizure fund; and to declare an emergency ($2,400.00).
Body
WHEREAS, the Division of Police was awarded funding through the FY2009 COPS Technology Program Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services, via the Franklin County Office of Homeland Security and Justice Programs, for the purchase of an Intelligence/Case Management System; and
WHEREAS, ACISS Systems, Inc. was awarded pursuant to RFP SA003277; and
WHEREAS, the balance of the grant award was set aside by the Division to purchase data migration/interfacing and training, allowed under the terms of Contract EL011275; and
WHEREAS, it is necessary to continue Intelligence Casework Management System training for Division personnel; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Public Safety to modify contract EL011275 with ACISS Systems, Inc. for the purchase of 12 additional months of system access to the dedicated training instance associated with the Investigative/Casework Management System, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Public Safety be and is hereby authorized and directed to modify contract EL011275 with ACISS Systems, Inc. to purchase an additional 12 months of system access to the dedicated training instance in order to complete training of Division sworn personnel associated with the Intelligence Casework Management System for the Division of Police, Department of Public Safety.
SECTION 2. That the additional twelve months of system access has been quoted by ACISS Systems, Inc. at the same monthly cost allowed under the terms of Contract EL011275.
SECTION 3. That the expenditure of $2,400.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FD 219 | OBJ1 02 | OBJ3 3367 | OCA 300988 | SUBFUND 016 | 2,400.00 |
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.