Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Motorola Radio Repair Parts for the Department of Public Safety/Support Services, the largest user to and including June 30, 2007. Formal bids were opened by the Purchasing Office on February 6, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. ( SA000374JY). Ordinance 0519-2003 was created and FL001638, with Holzberg Communications, Inc. was established. Contract Compliance - 22-2864676 (Expires 1-4-07).
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000. The Department of Public Safety/Support Services and various other city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Various City Agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Motorola Radio Repair Parts with Holzberg Communications, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and created Ordinance 0519-2003; and
WHEREAS, vendor has agreed to extend FL001638 at current prices and conditions to and including June 30, 2007, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Motorola Radio Repair Parts, this is being submitted for approval as an emergency measure; and
WHEREAS, this service is used to keep the city's various agencies in direct voice communication to operate city business; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety/Support Services in that it is immediately necessary to extend FL001638 for an option to purchase Motorola Radio Repair Parts thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL001638 with Holzberg Communications, Inc. to and including June 30, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.