Explanation
Background:
This legislation will authorize the appropriation and transfer of $106,000.00 from the Special Income Tax Fund No. 430 to the Voted 2008 Parks and Recreation Bond Fund No. 702 to pay the costs of the Concrete Improvements 2011 Project.
Bids were received by the Recreation and Parks Department on June 21, 2011 for the Concrete Improvements 2011 Project as follows:
Status Base Bid Amount
ProCon MAJ $101,012
Even though only one bid was received, it was within budget.
The work for which proposals were submitted includes:
Base Bid - the removal and replacement of concrete walks, curbs, drive aprons, catch basin repair, site demo, and installation of Bomanite.
Alternate #1 - the removal of existing flagstone and mortar and the installation of Bomanite at Northbank Park.
Principal Parties:
ProCon Professional Construction Service, Inc.
David Dumm (Contact)
P.O. Box 1
Kingston, OH 45644
740-332-4420 (Phone)
311701026 exp. 7/28/2012
10+ (Columbus Employees)
Fiscal Impact:
The transfer of $106,000.00 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work can begin as soon as possible to make sidewalks and curbs safer for the public.
Title
To authorize the appropriation and transfer of $106,000.00 from the Special Income Tax Fund to the Voted Recreation and Parks Bond Fund; to authorize the Director of Recreation and Parks to enter into contract with ProCon Professional Construction Service, Inc. for the Concrete Improvements 2011 Project; to authorize the expenditure of $106,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($106,000.00)
Body
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, Bids were received by the Recreation and Parks Department on June 21, 2011for the Concrete Improvements 2011 Project and will be awarded to ProCon Professional Construction Service, Inc on the basis of the lowest and best responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with ProCon Professional Construction Service, Inc so that work can begin as soon as possible to make sidewalks and curbs safer for the public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $106,000.00 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 2008 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with ProCon Professional Construction Service, Inc for the Concrete Improvements 2011 Project.
SECTION 4. That the amount of $106,000.00 is hereby appropriated from Special Income tax fund to the Voted 2008 Parks and Recreation Bond Fund as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510017-100000 Park Improvements 6621 721700 $59,600.00
Capital Proj. 51-01 702 510017-100003 Hard Surface 6621 721703 $46,400.00
SECTION 5. That the expenditure of $106,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 2008 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510017-100000 Park Improvements 6621 721700 $59,600.00
Voted Bond 702 510017-100003 Hard Surface 6621 721703 $46,400.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves or vetoes the same.