Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract to purchase a hazardous duty robot for the Division of Fire. The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a line of hazardous duty robotic system. This hazardous duty robot will be used by the Bomb Squad for remotely inspecting and manipulating possible explosive devices from a safe distance. The Division of Fire has a need to replace an existing outdated hazardous duty robot previously purchased with City funds that is beyond its useful life. This robot allows the Bomb Squad to remain a Type 1 squad with regional response areas of thirty-six (36) counties in Ohio. The total cost of this equipment will be $222,638.00 the payment of which will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an intergovernmental agreement via Ordinance 2757-2014 to enable this type of purchase. This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of this equipment. This ordinance also repeals Ordinance 0370-2015 passed on March 11, 2015 which originally legislated this acquisition as sole source.
Bid Information: The Division of Fire was approved for a State Homeland Security Grant to purchase a hazardous duty robot for the Bomb Squad. Bids were solicited by the Purchasing Office via solicitation SA005869 and opened on 05/21/2015. There was one (1) bid received:
Northrop Grumman Remotec, Inc. (Remotec/Northrop Grumman): $222,638.00
The Division of Fire recommends a bid award to Northrop Grumman Remotec, Inc., as the lowest, most responsive, and best bid. Northrup Grumman Remotec, Inc. is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Northrop Grumman, Remotec, Inc. - CC #62-1090777 (expires 12/12/16)
Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure equipment in the amount $222,638.00 for the Division of Fire Bomb Squad using State Homeland Security grant funds currently held by Franklin County. There are no matching funds to this grant.
Title
To repeal Ordinance 0370-2015 passed March 11, 2015; to authorize and direct the Director of Finance and Management to execute those documents necessary to enter into a contract with Northrop Grumman Remotec, Inc. for the acquisition of a hazardous duty robot for the Division of Fire Bomb Squad, utilizing State Homeland Security Grant funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire needs to repeal Ordinance 0370-2015 passed on March 11, 2015 which originally legislated this acquisition as sole source; and
WHEREAS, the Division of Fire needs to acquire a hazardous duty robot for the Bomb Squad; and
WHEREAS, the Division of Fire has been awarded a grant from the Department of Homeland Security to purchase said equipment; and
WHEREAS, bids were solicited by the Purchasing Office, via Solicitation SA005869 (opened on 05/21/2015), with the lowest, best, responsible and responsive bid being made by Northrop Grumman Remotec, Inc.; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with Northrop Grumman Remotec, Inc. for the acquisition of the hazardous duty robot for the Columbus Fire Bomb Squad.
SECTION 2. There is no City related expenditure associated with this ordinance; grant funds from the Department of Homeland Security are being administered via Franklin County in the amount OF $222,638.00.
SECTION 4. That Ordinance 0370-2015 passed March 11, 2015 be and is hereby repealed.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.