Explanation
BACKGROUND: In 1996, the City of Columbus, Division of Police purchased a new intelligence system from Intellinetics, (formerly Avatar) to catalog criminal intelligence information. That database contains criminal intelligence data that is crucial to Division investigative personnel. As intelligence-led policing becomes the standard model for increasingly resource-limited policing agencies, it is crucial to effectively organize current and future Division intelligence data, and be able to share it with local and state-wide law enforcement agencies and mobile units that have need for our support.
The Division of Police received a grant award through the FY2009 Community Oriented Policing Services (COPS) Technology Program (pursuant to Ordinance # 1629-2009, passed 12/09/2009) from the Bureau of Justice Assistance, Office of Justice Programs via the Franklin County Office of Homeland Security and Justice Programs. The JAG program provides funding to allow states and local governments to support a broad range of activities to prevent and control crime, and improve the criminal justice system. The total amount awarded to the Division of Police for the purchase of intelligence-based computer software was $155,744.00. This Intelligence/Case Management System will be web-based, encrypted, interface with Division NetRMS, CAD, I.D. and Mugshot Imaging Systems, be remotely accessible by Division personnel, and includes three years of software upgrades and maintenance. The goal in this project is to also expand data sharing to allow access to 30 or more outside agencies within the Greater Columbus, Ohio region.
BID INFORMATION: a Formal Request for Proposals (RFP-SA003277) was posted on June 26, 2009. The following vendors submitted bids as follows:
Column Technologies, Inc. (MAJ) $255,390.00
ACISS Systems, Inc. (MAJ) $168,808.50
After committee evaluation and vendor demonstrations, the Division of Police recommends acceptance of the proposal submitted by ACISS in the amount of $168,808.50. ACISS was one of two vendors that met the minimum specifications and qualifications called for in the RFP. ACISS received the highest scoring from the evaluation committee due to their proposal and their understanding of the tasks, as well as their product demonstration. Negotiations with ACISS Systems, Inc. resulted in the contract price of $168,808.50.
Contract Compliance No: 59-1922156, expires 2/12/2012
Emergency Designation: Emergency legislation is needed because the 12 month grant award period began January 1, 2010 and the acquisition, implementation, and payment of this system must be completed within the award period.
FISCAL IMPACT: This ordinance authorizes an expenditure of $123,750.00 from the FY2009 COPS Justice Assistance Grant fund, and $45,058.50 from the Law Enforcement Drug Seizure fund to enter into contract with ACISS Systems, Inc. for the purchase of an Intelligence/Case Management System for the Division of Police. Additional funds have been set aside to cover data migration/interfacing costs to be determined once the complexity of the data is evaluated. There will be no effect on the financial status of the General Fund.
Title
To authorize and direct the Director of Public Safety to enter into contract with ACISS Systems, Inc. for the purchase of an Intelligence/Case Management System for the Division of Police; to authorize the expenditure of $168,808.50 from the Government Grant and the Drug Seizure Funds; and to declare an emergency ($168,808.50).
Body
WHEREAS, the Division of Police has been awarded funding through the FY2009 COPS Technology Program Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services, via the Franklin County Office of Homeland Security and Justice Programs, for the purchase of an Intelligence/Case Management System; and
WHEREAS, the funds awarded for the purchase of this intelligence-based computer software will enable Division personnel to organize current and future crime data, and to share it with local and state-wide law enforcement agencies and mobile units that have need of our support; and
WHEREAS, a formal RFP, SA003277, was opened on July 21, 2009 for this purchase; and
WHEREAS, after committee evaluation and vendor demonstrations, the Division of Police recommends acceptance of the proposal submitted by ACISS for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Public Safety to enter into contract with ACISS Systems, Inc. for the purchase of an Investigative/Casework Management System, for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Public Safety be and is hereby authorized and directed to enter into contract with ACISS Systems, Inc. to purchase an Investigative/Casework Management System for the Division of Police, Department of Public Safety.
SECTION 2. That a committee reviewed, evaluated, negotiated and recommends the bid award to ACISS Systems, Inc. in the amount of $168,808.50.
SECTION 3. That the expenditure of $168,808.50, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FD 220 | OBJ1 02 | OBJ3 2224 | OCA 339054 | GRANT 339049 | 123,750.00 |
| DIV 30-03 | FD 219 | OBJ1 02 | OBJ3 2224 | OCA 300988 | SUBFD 016 | 45,058.50 |
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.