Explanation
BACKGROUND: In March 2013, the Division of Police entered into contract with Helicopter Minit-Men based on bid number SA004398, and authorized by Ordinance number 0342-2013 for a one year maintenance agreement, including the option to renew for three, one-year terms. It is now immediately necessary to authorize and direct the Director of Public Safety, Division of Police, to modify and to increase funding on this contract with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters that the Division of Police operates.
Bid Information: Formal Bid #SA004389 was opened on May 14, 2012. Only one response was received and that bid was from Helicopter Minit-Men, Inc
Contract Compliance No: 31-0648665, expires October 21, 2013.
Emergency Designation: Emergency legislation is requested for unscheduled maintenance needs and installation of necessary equipment to continue services without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $115,000.00 for a modification to add funds to the current helicopter maintenance contract. The Division of Police has spent or encumbered $913,620.00 in the 2013 General Fund operating budget for the contract with Helicopter Minit-Men, Inc. The Division of Police spent or encumbered $795,595.00 for helicopter maintenance in 2012. Additional funds are needed to keep the helicopters operational through February 2014.
Title
To authorize and direct the Director of Public Safety to modify the current contract to add additional funds for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police; to authorize the expenditure of $115,000.00 from the General Fund; and to declare an emergency. ($115,000.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to modify the current contract to add additional funds with Helicopter Minit-Men, Inc.; and
WHEREAS, Helicopter Minit-Men, Inc. was awarded the current contract based on bid number SA004398, which was authorized by ordinance 0342-2013 for helicopter maintenance service; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify the current contract with Helicopter Minit-Men, Inc. to add additional funds for helicopter maintenance for police helicopters for the Division of Police.
SECTION 2. That the expenditure of $115,000.00 or so much thereof as may be needed, is hereby authorized as follows:
| DEPT 30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.