Explanation
The Public Service Department, Transportation Division, is engaged in a sidewalk assessment program and an ongoing roadway resurfacing program. To this end it issued a Request for Proposal (RFP) for professional engineering services associated with the City Curb Ramp projects. The purpose of this request is to secure engineering services to provide location and design for curb ramp work and other Americans with Disabilities Act (ADA)-compliant facilities in the City's right-of-way associated with these two programs. The engineering services are primarily targeted toward the detailed evaluation and improvements of the roadway pavement and curb associated with sidewalk and curb ramp work within the City right-of-way. Services include the design of a new curb profile, new sidewalks and tree lawns. Curb ramps will be designed to ADA specifications. Some private drives will be affected and will require revised profiles and surfaces. The Transportation Division does not maintain the staffing level necessary to complete this work in-house.
This project was formally advertised in the City Bulletin. Proposals were due February 9, 2007. The City received proposals in response to the RFP from eleven (11) firms: ADR and Associates, Limited; American Consulting, Inc.; Columbus Engineering Consultants; CT Consultants, Incorporated; Dynotec, Incorporated; Poggemeyer Design Group; Prime Engineering and Architecture, Incorporated; W.E. Stilson Consulting Group; Shaffer Pomeroy, Ltd.; Stone Environmental Engineering & Science, Inc.; and Ribway Engineering Group, Incorporated; (for a total of 11 proposals). All of these proposals were fully evaluated by an evaluation committee that forwarded its recommendations to the Public Service Director. The Director determined that Prime Engineering & Architecture (contract compliance #31-1373357 expiring January 20, 2008) submitted the lowest, best, most responsive and most responsible proposals for the project. This ordinance authorizes contracts with this firm for this purpose in the amount of $100,000.00 for the sidewalk assessment program (Project 530790), and $50,000.00 for the resurfacing program (Project #530282), for a total of $150,000.00.
Fiscal Impact: Funds in the amount of $150,000.00 for this purpose are budgeted and available within the Transportation Division's 2006 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the sidewalk assessment and resurfacing projects.
Emergency action is requested to expedite completion of the design work in order to maintain the proposed construction schedule. The City has already identified sidewalks and adjoining curb ramps in need of improvements under the assessment program and is ready to begin construction as soon as design is available.
Title
To authorize the Public Service Director to enter into contract with Prime Engineering & Architecture, Incorporated; for design of the Sidewalk Assessment and Resurfacing projects; to authorize the expenditure of $150,000.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Transportation Division, is engaged in a sidewalk assessment program; and
WHEREAS, the Transportation Division, is engaged in an ongoing resurfacing program; and
WHEREAS, it requires engineering services to provide location and design for curb ramp work and other Americans with Disabilities Act (ADA)-compliant facilities in the City's rights-of-way; and
WHEREAS, to this end it issued a Requests for Proposals (RFP) for professional engineering services associated with the City's Curb Ramp projects; and
WHEREAS, the Public Service Director determined that Prime Engineering & Architecture, Incorporated, submitted the lowest, best, most responsive and most responsible proposals for this work, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to enter into contract with these firms to expedite completion of the design work in order to maintain the proposed construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into contracts with Prime Engineering & Architecture, Incorporated, 470 Olde Worthington Road, Westerville, Ohio 43082 in an amount up to $100,000.00 for design of the Sidewalk Assessment project and in an amount up to $50,000.00 for design of the Resurfacing project for the Transportation Division.
SECTION 2. That the expenditure of $150,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Projects 530790 ($100,000.00) and 530282 ($50,000.00).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.