Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with The Door Company of Ohio, Inc., in order to perform and complete the renovation of all of the man-doors and windows at 2080 Alum Creek Drive, for the Refuse Collection Division. The work shall primarily consist of removing the existing man-doors and windows and replacing them with new man-doors and windows. This work will assist in reducing energy costs, as well as help prevent water penetration and heating/cooling loss. Formal bids were solicited on September 5, 2007. The following two companies submitted bids by the September 20, 2007, deadline (0 MBE, 0 FBE, 1 AS1):
The Door Company of Ohio, Inc. $163,960.00
*Rockwood Builders $174,500.00
*Asian Business Enterprise
The Office of Construction Management recommends the bid be awarded to the most responsive and responsible bidder, The Door Company of Ohio, Inc.
EMERGENCY ACTION is requested to allow the renovation of all of the man-doors and windows at 2080 Alum Creek Drive to begin as soon as possible, thereby providing for work to commence before the onset of winter weather.
Fiscal Impact: This renovation project will be funded out of the General Permanent Improvment Fund. The total amount of this contract is $163,960.00.
The Door Company of Ohio, Inc.'s Contract Compliance Number 31-1400884, exp. 04/05/2008.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with The Door Company of Ohio, Inc. for the renovation of all of the man-doors and windows at 2080 Alum Creek Drive; to authorize the expenditure of $163,960.00 from the General Permanent Improvement Fund, and to declare an emergency. ($163,960.00).
Body
WHEREAS, the doors and windows at 2080 Alum Creek Drive need to be renovated, and
WHEREAS, it is necessary for the Finance and Management Director to enter into a contract in order to renovate all of the man-doors and windows at 2080 Alum Creek Drive, for the Refuse Collection Division, and
WHEREAS, the Office of Construction Management formally bid the project and The Door Company of Ohio, Inc. was the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with The Door Company of Ohio, Inc. so that door and window renovations can commence before winter weather, utilizing energy efficiencies as quickly as possible, thereby preserving the public property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with The Door Company of Ohio, Inc. for the renovation of the doors and windows at 2080 Alum Creek Drive, for the Refuse Collection Division.
SECTION 2. That the expenditure of $163,960.00, or so much thereof that may be necessary in regard to the action authorized in Section 1, is hereby authorized and approved as follows:
Division: 59-02
Fund: 748
Project: 590086
OCA Code: 642645
Object Level 1: 06
Object Level 3: 6620
Amount: $163,960.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.