Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 0800-2014, passed by City Council on April 23, 2014. This modification exercises the second of four one-year renewal options.
Emergency action is requested to allow fire alarm, smoke alarm, sprinkler, and pump testing to begin without delay. This is important life/safety equipment and a delay could lead to building code violations.
S.A. Comunale Contract Compliance No. 34-1122758
Fiscal Impact: The Facilities Management Division budgeted $190,000.00 in the 2016 General Fund budget for smoke/fire alarm testing and repair.
Title
To authorize the Finance and Management Director to renew a contract with S.A. Comunale Company, Inc. annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and to authorize the expenditure of $190,000.00 from the General Fund; and to declare an emergency. ($190,000.00)
Body
WHEREAS, the original contract was bid and awarded to S.A. Communale Company, Inc. and authorized by Ordinance No. 0800-2014, with four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to renew the contract for smoke and fire alarm testing, as well as for the inspection and repair of said items, including sprinklers, fire pumps, and other fire suppression equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to renew its contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspections and repairs, thereby ensuring that life/safety equipment is properly inspected, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair, and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $190,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.