Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. Funding for this modification will be for the Division of Water's Brentnell Avenue Area Water Line Improvements Project, Contract No. 1168.
1.1. Amount of additional funds to be expended: $293,929.90
Original Contract Amount: $ 487,493.38 (EL011930)
Modification 1: $ 315,572.67 (EL012721)
Modification 2: $ 366,140.09 (EL014207)
Modification 3 (current): $ 293,929.90
Total (Orig. + Mods 1-3) $1,463,136.04
1.2. Reasons additional goods/services could not be foreseen:
Future modifications for additional upcoming construction projects will be processed for approval by Coulumbus City Council as stated in the the ordinances for Modification 1 and Modification 2.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services, Inc. and reviewed by Division of Water staff and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. This ordinance will authorize an expenditure up to $293,929.90 for the Brentnell Avenue Area Water Line Improvement project. As the need for additional contract administration and inspection are needed for upcoming projects the Department anticipates requesting additional appropriations to this contract for the 2013 fiscal year, authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate water lines that have a high break frequency. Replacement or rehabilitation of these water lines will decrease burden on water maintenance operations. The existing mains rehabilitated and the new lines constructed under this project should eliminate the pattern of frequent water line breaks. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
5. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 12/21/13
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for the Brentnell Avenue Area Water Line Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $293,929.90 from the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($293,929.90)
Body
WHEREAS, the original contract number EL011930 for $487,493.38 was authorized by Ordinance No. 0468-2011, passed April 25, 2011, was executed on July 19, 2011, and was approved by the City Attorney on July 27, 2011; and
WHEREAS, Modification No. 1 under contract number EL012721, for $366,140.09, was authorized by Ordinance No. 0516-2012, passed April 2, 2012, was executed on May 2, 2012, and was approved by the City Attorney on May 4, 2012; and
WHEREAS, Modification No. 2 under contract number EL014207, for $366,140.09, was authorized by Ordinance No. 0329-2013, passed March 18, 2013, was executed on April 18, 2013, and was approved by the City Attorney on April 26, 2013; and
WHEREAS, Modification No. 3 is needed for the Brentnell Avenue Area Water Line Improvements Project, to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water project with Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for the Brentnell Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $293,929.90 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100057 (carryover) | Berrell Ave. Area WL | 623657 | -$39,700.78
606 | 690236-100058 (carryover) | E. Deshler Ave. Area WL | 623658 | -$52,172.17
606 | 690428-100004 (carryover) | DRWP Cap. Incr.-Recarb/Ozon. | 664284 | -$202,056.95
606 | 690236-100046 (carryover) | Brentnell Ave. Area WL | 663146 | +$293,929.90
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100057 (carryover) | Berrell Ave. Area WL | $250,000 | $250,001 | +$1
(establish authority to match cash)
606 | 690236-100057 (carryover) | Berrell Ave. Area WL | $250,001 | $210,300 | -$39,701
606 | 690236-100058 (carryover) | E. Deshler Ave. Area WL | $250,000 | $250,001 | +$1
(establish authority to match cash)
606 | 690236-100058 (carryover) | E. Deshler Ave. Area WL | $250,001 | $197,828 | -$52,173
606 | 690428-100004 (carryover) | DRWP Cap. Incr.-Recarb/Ozon. | $39,271,412 | $39,069,355 |
-$202,057
606 | 690236-100046 (carryover) | Brentnell Ave. Area WL | $2,375,055 | $2,668,986 | +$293,931
SECTION 4. That an expenditure up to $293,929.90 is hereby authorized for the Brentnell Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100046 (carryover), OCA Code 663146, Object Level Three 6686.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.