Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Bridge Rehabilitation - Annual Citywide Contract (2017) project, to waive competitive bidding requirements of Columbus City Code Section 329 and to provide payment for construction administration and inspection services. This improvement will be performed in the Downtown Planning Area, CPA 18.
Ordinance 3133-2017 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Bridge Rehabilitation - Annual Citywide Contract (2017) project and to provide for construction administration and inspection services. The work for this project consists of the routine maintenance of several bridges within the City of Columbus. The work for modification 1 will consist of a lighting upgrade project to the Broad Street Bridge.
The original contract amount, no inspection: $1,450,000.00 (PO095746, Ord. 3133-2017)
The total of Modification No. 1, no inspection: $200,000.00 (This Ordinance)
The contract amount including all modifications: $1,650,000.00
The amount of construction administration and inspection services for this modification will be $20,000.00. The total legislated amount for construction administration and inspection services for this contract is increasing from $217,500.00 to $237,500.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. WAIVER OF COMPETITIVE BIDDING
A waiver of competitive bidding is requested to allow electrical items to be added to the Bridge Rehabilitation - Annual Citywide Contract (2017). The bridges on the original bid list for the Bridge Rehabilitation - Annual Citywide Contract (2017) did not need electrical work so electrical bid items were not included in the original contract. There is now a need to complete electrical work sooner than originally planned for the Broad Street Bridge, requiring this bridge to be added to the contract so the work can be completed per the new construction schedule.
3. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to add the scope of work to perform a lighting upgrade to the Broad Street Bridge and to cover the cost of work needed for that lighting upgrade project. This cost for the additional scope of work exceeded the project’s contingency amount. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
4. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
5. Pre-Qualification Status
Complete General Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
6. FISCAL IMPACT
Funding in the amount of $220,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service.
7. EMERGENCY DESIGNATION
Emergency action is requested allow the completion of the planned improvements per the revised construction schedule.
Title
To authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company in connection with the Bridge Rehabilitation - Annual Citywide Contract (2017) project; to waive the competitive bidding requirements of Columbus City Code Chapter 329; to authorize the expenditure of up to $220,000.00 from the Streets and Highways Bond Fund to pay for construction, construction administration, and inspection of the project; and to declare an emergency. ($220,000.00)
Body
WHEREAS, ordinance 3133-2017 authorized the Bridge Rehabilitation - Annual Citywide Contract (2017) with Complete General Construction Company in the amount of $1,450,000.00 for routine maintenance of several bridges within the City of Columbus; and
WHEREAS, it has become necessary to modify the contract in an amount up to $200,000.00 for the purpose of performing the Broad Street Bridge Lighting construction work; and
WHEREAS, the original contract did not include electrical services within the contract scope, requiring a bidding waiver to add electrical items to the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Complete General Construction Company to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Bridge Rehabilitation - Annual Citywide Contract (2017) project in the amount of $200,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That this Council has determined that it is in the best interest of the City to waive the competitive bidding requirements of City Code Chapter 329.
SECTION 3. That the expenditure of $220,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P530301-100069 (Bridge Rehabilitation - Broad Street Bridge Lighting), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.