Explanation
Background:
This ordinance authorizes the Franklin County Municipal Court Clerk to enter into a contract with Oracle USA, Inc. formally known as Oracle Corporation, for the renewal of software maintenance and support for the period of May 31, 2008 through May 30, 2009 to be paid on a quarterly basis.
On May 21, 2007, ordinance 0727-2007 passed by Council authorized the renewal of the support and maintenance services with Oracle, USA Inc. for the period of May 31, 2007 through May 30, 2008. Further, ordinance 0806-2002 passed by Council on May 20, 2002, created a sole source relationship between Oracle Corporation and the Franklin County Municipal Court for the restructuring of the Oracle licensing, and maintenance and support for CourtView 2000, the Municipal Court case management system. The circumstances creating the sole source in ordinance 0806- 2002 have not changed.
Oracle USA, Inc., renewal of maintenance and support purchases:
2002 - $46,464.00
2003 - $46,464.00
2004 - $46,464.00
2005 - $46,464.00
2006 - $46,464.00
2007- $46,464.00
Compliance number: Oracle USA, Inc. compliance # 84-1332677 , expiration 5/7/09.
Emergency: There is an immediate need to enter into a contract with Oracle USA, Inc. for the continuity of maintenance and support services.
Fiscal Impact: The $46,464.00 is available within the Franklin County Municipal Court Clerk computer fund.
Title
To authorize and direct the Franklin County Municipal Court Clerk to enter into a contract with Oracle USA, Inc. for maintenance and support in accordance with sole source procurement; to authorize the expenditure of $46,464.00 from the Municipal Court Clerk computer fund; and to declare an emergency. ($46,464.00)
Body
Whereas, it is necessary to enter into a contract with OracleUSA, Inc. for ongoing maintenance and support for the Municipal Court's case management system for the period of May 31, 2008 through May 30, 2009 to be paid on a quarterly basis; and
Whereas, ordinance 0727-2007 passed by Council on May 21, 2007 authorized the renewal of the support and maintenance services with Oracle USA, Inc. for the period of May 31, 2007 through May 30, 2008; and
Whereas, ordinance 0806-2002 passed by Council on May 20, 2002, created a sole source relationship between Oracle USA, Inc and the Franklin County Municipal Court for the restructuring of the Oracle licensing, and maintenance and support for CourtView 2000, the Municipal Court case management system; and
Whereas, the circumstances creating the sole source in ordinance 0806-2002 have not changed; and
Whereas, an emergency exists in the daily operation of the Franklin County Municipal Court Clerk's office in that it is immediately necessary to enter into a contract with Oracle USA, Inc. for ongoing and uninterrupted support thereby preserving the City's public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk be and is hereby authorized and directed to enter into a contract with Oracle USA, Inc. for maintenance and support for the period of May 31, 2008 through May 30, 2009.
Section 2. That the expenditure of $46,464.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk computer fund, organization 2601, fund 227, subfund 02, oca 260208, object level one-03, object level three - 3369.
Section 3. That this sole source procurement is in accordance with Section 329.07 (E) of the Columbus City Code.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.