Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc. in an amount of up to $300,000.00 for the Bridge Rehabilitation - General Engineering 2024 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various engineering and surveying tasks for bridge and retaining wall projects. The projects developed under this program are typically small to moderate size improvements.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering 2024 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from August 21, 2024, to September 18, 2024. The City received nine (9) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 25, 2024. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
2LMN, INC. Columbus, OH MBE
A. Morton Thomas and Associates Inc. Columbus, OH MAJ
Burgess & Niple, Inc. Columbus, OH MAJ
CHA Consulting, Inc. Columbus, OH MAJ
Compass Infrastructure Group, LLC Columbus, OH WBE
DLZ Ohio Inc. Columbus, OH MBE
E.L. Robinson Engineering of Ohio Co. Grandview Heights, OH MAJ
Glaus, Pyle, Schomer, Burns, and Columbus, OH MAJ
DeHaven Inc.
Prime AE Group, Inc. Columbus, OH MAJ
Burgess & Niple, Inc. received the highest score by the evaluation committee and will be awarded the Bridge Rehabilitation - General Engineering 2024 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
The certification of Burgess & Niple, Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Burgess & Niple, Inc. has proposed the following 5 subcontractors to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
DLZ Ohio Inc. |
Columbus, Ohio |
MBE |
|
HLB Lighting |
New York, New York |
MAJ |
|
Barbizon Electric |
New York, New York |
MAJ |
|
Resource International, Inc. |
Columbus, Ohio |
WBE |
|
National Engineering & Architectural services Incorporated |
Columbus, Ohio MBE |
|
|
|
|
|
2. CONTRACT COMPLIANCE
Burgess & Niple, Inc.’s contract compliance number is CC004425 and expires 01/10/2026.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2024 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2024 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc. for the Bridge Rehabilitation - General Engineering 2024 project; and to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources to perform various engineering and surveying tasks for bridge and retaining wall projects; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering 2024 project; and
WHEREAS, Burgess & Niple, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Burgess & Niple, Inc. for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301-992023 / Bridge Rehabilitation - Annual Citywide Contract (2023) (Voted Carryover) / $1,708,725.00 / ($300,000.00) / $1,408,725.00
7704 / P530301-982024 / Bridge Rehabilitation - General Engineering 2024 (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Burgess & Niple, Inc. at 330 Rush Alley, Suite 700, Columbus, Ohio 43215, for the Bridge Rehabilitation - General Engineering 2024 project in an amount up to $300,000.00.
SECTION 3. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-982024 (Bridge Rehabilitation - General Engineering 2024), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.