Explanation
BACKGROUND: This ordinance authorizes the option to purchase Geologic Borings and Monitoring Wells Service UTC for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through December 31, 2017 with the option to extend one additional year, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005898. The purpose of the drilling is to obtain geologic information and /or monitoring well installations from various boring locations. The Purchasing Office opened formal bids on June 25, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA005898). Twenty-seven bids (M1A: 1, MAJ:26). were solicted. Five bids were received (MAJ: 5).
The evaluation of the bids included 3 case studies to determine the lowest bidder providing services for 3 types of drilling methods: Hollow Stem Auger Boring (items 1-11), Cable Tool Borings (items 12-28), and Rotosonic Borings (items 29-40). Items for Mobilization and De-mobilitzation (item 1); and Drill Site Set-up (item 2); and Boring Abandonment (item 30); and Monitoring Well Abandonment (item 40) must also be awarded with the other services to allow for complete well monitoring and boring services.
The Purchasing Office is recommending award of two contracts to the lowest, responsive bidders:
DLZ Ohio, Inc., CC# 311268980, exp. 1/29/2017
Frontz Drilling, Inc., CC#341686568, exp. July 27, 2017
Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Geologic and Monitoring Wells Service will not be available and the efforts of the Department of Public Utilities, Division of Water to continue with well monitoring and drilling projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Geologic Borings and Monitoring Wells Services from DLZ Ohio, Inc. and Frontz Drilling, Inc.; to authorize the expenditure of two dollar to establish these contracts from the General Fund; and to declare an emergency ($2.00).
Body
WHEREAS, the Department of Public Utilities, Division of Water has a need for Geologic Boring and Well Monitoring Services to obtain geologic information and/or monitoring of well installations from various boring locations, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 25, 2015 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure Geologic and Well Monitoring Services are available and supplied as needed for the Department of Public Utilities to obtain boring samples for the installation and monitoring of wells and that its efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Managment to enter into contracts for the option to purchase Geologic Borings and Well Monitoring Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Geologic Borings and Well Monitoring Services for the Department of Public Utilities for the term ending December 31, 2017 with the option to extend for one additional year in accordance with Solicitation No. SA005898 as follows:
DLZ Ohio, Inc.,. Items: Items 1-11 and 30-40. Amount $1.00
Frontz Drilling, Inc. Items: 1, 2, and 12-40, Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the General Fund; Organization Level 1: 45-01, Fund 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.