Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with eS Architecture and Development, Inc. for engineering consulting services in order to produce detailed plans for a new police station to be shared by the City of Columbus and the Ohio State University. Design services will include US Green Building Council LEED Certification. This is in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century." The policy directive calls for the City to follow Leadership in Energy and Environmental Design (LEED) criteria when constructing, remodeling, or refurbishing public facilities.
eS Architecture and Development, Inc. will be responsible for design and construction administration. The design phase will include the design of a facility to a LEED certified level, progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from October 13, 2005 through October 21, 2005. The City received one minimally compliant proposal (0 MBE, 0 FBE). Two other firms submitted proposals that were not minimally compliant. Hardlines Design Company failed to observe the page limits. Horne and King Architects failed to submit the proposal before the deadline. A three-member evaluation committee reviewed the statements. One member was from the Police Division, one was from the Facilities Management Division, and one was from the Finance and Management Director's Office.
The committee ranked the statements of qualifications as follows: eS Architecture and Development Inc. 466. The proposal was deemed responsive, conveying a strong understanding of the project, as well as a strong competence to perform.
Emergency action is requested so that work may begin as quickly as possible to improve Police operations in this area of the City.
Fiscal Impact: The Police Division budgeted $1,500,000.00 in the 2005 Capital Improvement Budget for the completion of this project, including land acquisition, professional services, and construction. The actual project will be bid once the engineering is complete. The Ohio State University will provide one-on-one matching funds during the construction stage. The total cost of this professional services contract is $375,000.00. eS Architecture and Development, Inc. Contract Compliance Number 31-1448505, exp. 11/29/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with eS Architecture and Development, Inc. for professional services related to the construction of a new Police facility to be shared by the City of Columbus and the Ohio State University, to authorize the expenditure of $375,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($375,000.00).
Body
WHEREAS, the City of Columbus and the Ohio State University desire to build a joint policing facility to better meet the current and future needs of the residents of Columbus, and
WHEREAS, one firm submitted a proposal and eS Architecture and Development, Inc. achieved the highest score from a three-person Evaluation Committee, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with eS Architecture and Development, Inc. for professional services associated with the design and construction administration of a new Police facility to be shared by the City of Columbus and the Ohio State University, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with eS Architecture and Development, Inc. for professional services associated with the design and construction administration of a new Police facility to be shared by the City of Columbus and the Ohio State University.
SECTION 2. That the expenditure of $375,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330024
OCA Code: 330024
Object Level 1: 06
Object Level 3: 6620
Amount: $375,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.