Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Woolpert, Inc. in the amount of up to $549,590.00 for the Asset Work Order System (AWOS) project.
The intent of this project is to provide the City of Columbus, Department of Public Service an improved Work Order and Asset Management System to provide the ability to view, manage assets, create work orders, monitor resources across the enterprise with the capability to “measure and manage” performance, identify needs, plan work, and report with the highest level of transparency available.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Asset Work Order System (AWOS) contract. The project was formally advertised on the Vendor Services and Bonfire web sites from June 14, 2023, to July 26, 2023. The city received two (2) responses. An interview and Q&A session was held with the committee and both consultants August 18, 2023. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 31, 2023. The responding firms were:
Company Name City/State Majority/ODI Certification
Woolpert, Inc. Columbus, OH Majority
KCI Technologies, Inc. Cincinnati, OH Majority
Woolpert, Inc. received the highest score by the evaluation committee and will be awarded the Asset Work Order System (AWOS) contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
As part of their bid Woolpert, Inc. has proposed the following subcontractor to work on the project:
Company Name City/State Majority/ODI Certification
Polygon Columbus, OH MBE
Polygon's certification was in good standing at the time the bid was awarded.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is CC001040 and expires 04/17/2025.
3. FISCAL IMPACT
Funding in the amount of $175,000.00 is available within Fund 6500, Mobility Enterprise Fund. Funding in the amount of $175,000.00 is available within Fund 1000, General Fund. The remaining amount of $199,590.00 is available in Fund 2265, the Street Construction Maintenance and Repair Fund. All funds are budgeted and appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To authorize the Director of the Department of Public Service to enter into a professional services contract with Woolpert, Inc. for the Asset Work Order System (AWOS) project; to authorize the expenditure of up to $549,590.00 from the Mobility Enterprise Fund, General Fund and the Street Construction Maintenance and Repair Fund. ($549,590.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide a new Work Order and Asset Management System to improve the ability to view, manage assets, create work orders, monitor resources across the enterprise with the capability to “measure and manage” performance, identify needs, plan work, and report with the highest level of transparency available; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Asset Work Order System (AWOS) project; and
WHEREAS, Woolpert, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Woolpert, Inc. for the provision of professional engineering consulting services described above in the amount of up to $549,590.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Woolpert, Inc. at One Easton Oval, Suite 400, Columbus, OH 43219, for the Asset Work Order System (AWOS) project in an amount up to $549,590.00.
SECTION 2. That the expenditure of $175,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500, (Mobility Enterprise Fund), Dept-Div 5901 (Director’s Office), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $175,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000, (General Fund), Dept-Div 5902 (General Operating), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $99,590.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Maintenance), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.