Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Ironsite, Inc. DBA Facemyer Landscaping for the Olentangy Trail - Dodridge Street Connection Project. The contract amount is $501,682.94, with a contingency of $48,317.06, for a total of $550,000.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $552,000.00 being authorized by this ordinance.
This project will provide the community with a much needed connection to the Olentangy Trail at Dodridge Street in the northern section of the University District. The project will install sidewalks, a staircase, and bike ramps. There will also be improvements to the fix the hillside erosion that is impacting the trail in this area.
These improvements will increase public access to the Olentangy Trail near the Dodridge Street bridge which is currently limited between Tuttle Park and Clinton Como Park. Construction work will begin in the spring of 2024 and finish in the summer of 2025. There are anticipated minimal impacts to Olentangy Trail traffic and a detour route will be provided if any trail impacts arise.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 3, 2023 and received by the Recreation and Parks Department on October 24, 2023. Bids were received from the following companies:
Ironsite, Inc. DBA Facemyer Landscaping (MAJ): $501,682.94
After reviewing the bids that were submitted, it was determined that Ironsite, Inc. DBA Facemyer Landscaping was the lowest and most responsive bidder. Ironsite, Inc. DBA Facemyer Landscaping and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Ironsite, Inc. DBA Facemyer Landscaping has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Garcia Surveyors (MBE)
CAP-STONE & Associates (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Ironsite, Inc. DBA Facemyer Landscaping
P.O. Box 304
Sunbury, Ohio 43074
Ada Facemyer, (740) 965-4616
Contract Compliance Number: 005926
Contract Compliance Expiration Date: May 30, 2025
Benefits to the Public: Access to trails and key destinations is one of the top rated priorities noted by residents especially through cycling, walking, running, and trail use which provides highly recognized year-round benefits to urban lifestyles.
Community Input/Issues: This project is primarily funded by the Urban Infrastructure Recovery Fund, meaning the project was presented to and accepted by the community members as a valued, important project.
Area(s) Affected: University District (44)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving access to trails and greenways corridors through a safe east-west connection for nearby neighborhoods to the regional trail network.
Fiscal Impact: $552,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. Funding for this project is being provided by the Urban Infrastructure Recovery Fund (UIRF) Program.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Ironsite, Inc. DBA Facemyer Landscaping for the Olentangy Trail - Dodridge Street Connection Project; to authorize the transfer of $552,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $552,000.00 from the Recreation and Parks Voted Bond Fund. ($552,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Ironsite, Inc. DBA Facemyer Landscaping for the Olentangy Trail - Dodridge Street Connection Project; and
WHEREAS, it is necessary to authorize the transfer of $552,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $552,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Ironsite, Inc. DBA Facemyer Landscaping for the Olentangy Trail - Dodridge Street Connection Project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Ironsite, Inc. DBA Facemyer Landscaping for the Olentangy Trail - Dodridge Street Connection Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $552,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P440006-102110 / UIRF - University Tuttle Park Improvements (Voted Carryover) / $0 / $0 / $22,825 / $22,825 / $22,825 (to match cash)
Fund 7702 / P440006-100000 / UIRF - Misc. (Voted Carryover) / $1,814,164 / $1,814,164 / ($529,175) / $1,284,989 / $1,284,989
Fund 7702 / P440006-102110 / UIRF - University Tuttle Park Improvements (Voted Carryover) / $22,825 / $22,825 / ($22,825) / $0 / $0
Fund 7702 / P440006-102113 / UIRF - University Dodridge Connection to Olentangy Trail (Voted Carryover) / $0 / $0 / $552,000 / $552,000 / $552,000
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the purpose stated in Section 1, the expenditure of $552,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.