Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with Stantec Consulting Services, Inc. in the amount of up to $144,207.21 for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project.
This modification adds additional services including archaeological services, wetland mitigation services, additional right-of-way pin sets, and revisions of right-of-way, easements, plans, and other such work to aid in the completion of final engineering for Phase B of improvements to the N. Hamilton Road corridor from Morse Road to SR-161 and intersecting arterial roadways (Morse Road and Dublin-Granville Road) to increase vehicular capacity, extend bikeway facilities, and complete gaps in the pedestrian system.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project. The project was formally advertised on the Vendor Services web site from April 30, 2015, to May 21, 2015, and the contract commenced on 6/18/2015. The request to modify the contract is to add the funds estimated to be needed through the end of the contract due to a change in scope.
Original contract amount $1,000,000.00 (Ordinance1445-2015; EL017204)
Modification number 1 $144,207.21 (This ordinance)
Total contract amount, including this modification $1,144,207.21
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
2. CONTRACT COMPLIANCE
The vendor number for Stantec Consulting Services, Inc. is 000462 and the firm is contract compliant until 9/10/2017.
3. FISCAL IMPACT
Funds are available in the Streets and Highways Bond Fund, Fund 7704.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide the engineering and design funding to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Stantec Consulting Services, Inc., in connection with the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project; and to declare an emergency. ($144,207.21)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project; and
WHEREAS, it is necessary to modify the original professional service contract to provide for additional engineering and design services for improvements for the completion of final engineering for Phase B of improvements to the N. Hamilton Road corridor; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the existing contract with Stantec Consulting Services, Inc. for the provision of engineering and design services described above in the amount of up to $144,207.21 for the completion of final engineering for Phase B of improvements to the N. Hamilton Road corridor; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract in order to provide engineering and design funding to prevent delays in the Department of Public Service’s Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / 530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $0.00 / $144,208.00 / $144,208.00 (to match cash)
7704 / 530103-100000 / 59-03 Arterial Street Repair (Voted Carryover) / $144,208.00 / ($144,208.00) / $0.00
7704 / 530103-100055 / Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) (Voted Carryover) / $0.00 / $144,208.00 / $0.00
SECTION 2. That the transfer of $144,207.21, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio, 43204, for engineering services associated with the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project in an amount up to $144,207.21.
SECTION 4. That the expenditure of $144,207.21, or so much as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in Object Class 06 per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.