Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Miles McClellan for project management services.
The original contract was authorized by Ordinance No. 1126-2010, passed July 21, 2010, for project management services and was subsequently modified under the authority of Ordinance No. 1129-2011, passed June 25, 2011. This contract was bid and established with the understanding that it could be modified from time to time with the authority City Council. A modification is necessary to allow for continued project management services. The requested consulting services are for contract administration and other project management tasks necessary to perform work associated with the renovation and repair of City buildings. The work will be executed on behalf of the Office of Construction Management, in order to meet the operational needs of various departments of the City of Columbus.
Due to the fact that Miles McClellan was awarded the original contract, a modification with Miles McClellan is the logical and most expeditious option for addressing the additional project management services. Involving another firm at this point would likely lead to logistical problems, the possibility of errors, and the need to redesign and reengineer many items already completed. Therefore, it would not be in the best interests of the City to rebid. Prices already established in the contract were used to determine the cost of this modification.
Miles McClellan Construction Company Contract Compliance No. 31-0987415, expiration date February 28, 2013.
Fiscal Impact: The amount of the original contract was $250,000.00. The cost of the first modification was $200,000.00. The cost of this modification is $200,000.00, bringing the total cost of this contract to $650,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company for project management services; and to authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund. ($200,000.00)
Body
WHEREAS, Ordinance No. 1126-2010, passed July 21, 2010, authorized the original contract with Miles McClellan for project management services; and
WHEREAS, Ordinance No. 1129-2011, passed June 25, 2011, authorized the contract to be modified for additional project management services; and
WHEREAS, the services are for contract administration and other project management tasks necessary to perform work associated with the renovation and construction of various City projects; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract on behalf of the Office of Construction Management with Miles McClellan for project management services.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100203
OCA Code: 733203
Object Level 1: 06
Object Level 3: 6681
Amount: $200,000.00
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.