Explanation
This ordinance authorizes the Director of the Department of Technology to enter into a contract with TVsetdesigns.com, LLC for the one-time purchase and installation of a new CTV Studio News/Interview Set at a cost of $101,084.00.
CTV Columbus Government Television provides citizens information about the Columbus City government and increases citizens' accessibility to City officials and staff through quality programming that includes unedited gavel to gavel coverage of government meetings, events, documentaries, talk shows and call-in programs.
The City of Columbus, Department of Technology’s Government Channel solicited Requests for Proposals for a new design and installation of a standing interview/news set for television productions in the CTV studio. This project was formally advertised on the Vendor Services and Bonfire web sites from October 18, 2023 and was closed on December 6, 2023 via RFQ026152. The City received four (4) proposals. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee. The resulting contract will include design and installation as well as all five (5) years of licensing, training, warranty and support.
The four respondents are as follows:
COMPANY CITY AND STATE VENDOR PROFILE
|
TVSETDESIGNS.COM |
Charlotte, NC |
MAJ |
|
C. Scenic LLC |
Dallas, TX |
WBE |
|
UNISET |
Rochester, NY |
MAJ |
|
Central Scenic |
Columbus, OH |
MAJ |
The contract authorized by this ordinance will be for one year from the date of a confirmed purchase order by the City Auditor. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for two additional one-year terms. Future renewals of this contract shall require appropriation and authorization of funds by the Council of the City of Columbus, the Columbus City Auditor and approved by all parties having jurisdiction thereof.
FISCAL IMPACT:
The cost associated with this legislation for TVsetdesigns.com, LLC, to purchase and install a new CTV Studio News/Interview Set is $101,084.00. This figure does not include tax, as the City is exempt from paying them. Funding for this purchase is budgeted and available in the Department of Technology, Information Services Division, and Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor name: TVsetdesigns.com, LLC
EBO_CC-047076 Expires: 11/30/2025
Title
To authorize the Director of the Department of Technology to enter into a contract with TVsetdesigns.com, LLC for the design and installation of a new CTV Studio News/Interview Set; and to authorize the expenditure of $101,084.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($101,084.00).
Body
WHEREAS, the Director of the Department of Technology desires to enter into contract for the design and installation of a new CTV studio news and interview set; and
WHEREAS, RFP RFQ026152 for the above-noted project was opened December 6, 2023 having four respondents; and
WHEREAS, TVsetdesign.com, LLC scored highest among the four respondents; and
WHEREAS, the Department of Technology desires to enter into contract with TVsetdesign.com, LLC at a cost of $101,084 for the design and installation of a new CTV studio news and interview set; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with TVsetdesign.com for the design and installation of a new CTV studio news and interview set for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into contract with TVsetdesign.com, LLC for the design and installation of a new CTV studio news and interview set at a cost of $101,084.00 for one year from the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2: That the expenditure of $101,084.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (See attachment: 1216-2024 EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.