Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification for general construction services with Complete General Construction Company for the 2021 General Construction Contract project, CIP #610500-100005 & 650745-100013, to add additional funds in an amount up to $2,000,000.00.
This contract was initiated to respond to emergency needs and miscellaneous structural repairs and installations as directed by the Division of Water Reclamation. Three sources of funding were established: one source for sanitary sewers; one source for storm sewers; and one source for the Division of Water. The project consists of multiple point repairs and breaks city wide to be performed under a general construction contract with contingency for this project and other tasks as may be necessary on an emergency basis.
The Community Planning Area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $2,000,000.00
Cost Summary
Original Contract Amount: $5,233,635.50 (ORD 3039-2023; PO431061 and 431109)
Modification #1 $2,500,000.00 (ORD 0617-2025, PO506522, PO506525, & PO506532)
Modification #2 $1,000,000.00 (ORD 1878-2025, PO522955)
Modification #3 $2,000,000.00 (This ordinance)
Contract Total: $10,733,635.50
1.2 Reason other procurement processes are not used:
This contract was awarded via the City’s IFB process for emergency and unplanned needs. This ordinance is adding funding to the current contract to continue these needs. Another procurement process is not needed.
1.3 How cost of modification was determined:
The proposed construction modification will fund needed and approved changes in the work to be continued. No other contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
1.4 Timeline
There is no change to the original contract timeline.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This contract allows an immediate response to emergency and unplanned needs.
3. CONTRACT COMPLIANCE INFORMATION
Complete General Construction Company’s contract compliance number is CC006056 and expires 10/17/27.
As part of their original contract, Complete General Construction Company proposed no subcontractors will be used for this project.
The certification of Complete General Construction was in good standing at the time of this contract modification.
4. FISCAL IMPACT
Funds in the amount of $2,000,000.00 are available and appropriated for this expenditure within the Sanitary Bond Fund, Fund 6109, and the Storm Bond Fund, Fund 6204. It is necessary to amend the 2025 Capital Improvement Budget to align budget authority with the proper projects. A transfer of cash and appropriation between projects within both funds is necessary to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify the contract with Complete General Construction Company for the 2021 General Construction Contract project; to amend the 2025 Capital Improvement Budget; to transfer cash and appropriation between projects within the Sanitary Bond Fund and the Storm Bond Fund; and to authorize an expenditure of up to $2,000,000.00 to pay for the contract modification. ($2,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the 2021 General Construction Contract project; and
WHEREAS, Ordinance 3039-2023 authorized a contract with Complete General Construction Company for the 2021 General Construction Contract project; and
WHEREAS, Ordinance 0617-2025 authorized contract modification #1 to this contract to add funds for Storm and Sanitary and to add the Division of Water to the contract; and
WHEREAS, Ordinance 1878-2025 authorized contract modification #2 to this contract to add funds for additional work; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a contract modification with Complete General Construction Company for the 2021 General Construction Contract project to add funding to be prepared for additional unexpected repairs and work; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to align budget authority with the proper projects; and
WHEREAS, a transfer of cash and appropriation between projects within the Storm
Bond Fund, Fund 6204, and between projects within the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper projects; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize an expenditure of funds from the Storm Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; now, thereforE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6204 / 610804-100000 / Olde Beechwood Stormwater (Voted Storm Carryover) / $0.00 / $5,153.00 / $5,153.00 (to match cash)
6204 / 610855-100004 / Joint Storm Sewer Projects with DPS (Voted Storm Carryover) / $8,071.00 / $91,071.00 / $83,000.00 (to match cash)
6204 / 610990-100000 / North Central Area Wide Storm System (Voted Storm Carryover) / $0.00 / $373,767.00 / $373,767.00 (to match cash)
6204 / 611021-100000 / Fairwood Facility Stormwater Improvements (Voted Storm Carryover) / $0.00 / $20,125.00 / $20,125.00 (to match cash)
6204 / 610500-100005 / General Construction Contract (Voted Storm Carryover) / $1,223,741.00 / $1,255,232.00 / $31,491.00 (to match cash)
6204 / 611030-100000 / Holton Park and Eureka Ave Green Infrastructure (Voted Storm Carryover) / $5,165.00 / $75,789.00 / $70,624.00 (to match cash)
6204 / 611710-100000 / Nationwide Storm Improvements (Voted Storm Carryover) / $0.00 / $39,082.00 / $39,082.00 (to match cash)
6204 / 610785-100000 / Linden Neighborhood Storm Sewer (Voted Storm Carryover) / $0.00 / $23,953.00 / $23,953.00 (to match cash)
6204 / 611725-100000 / Karmel Woodward/Maize Morse (Voted Storm Carryover) / $0.00 / $146,568.00 / $146,568.00 (to match cash)
6204 / 611724-100000 / Livingston Noe-Bixby Culvert Project (Voted Storm Carryover) / $0.00 / $63,952.00 / $63,952.00 (to match cash)
6204 / 611726-100000 / Shanley Drive Basin (Voted Storm Carryover) / $0.00 / $57,567.00 / $57,567.00 (to match cash)
6204 / 610804-100000 / Olde Beechwood Stormwater (Voted Storm Carryover) / $5,153.00 / $0.00 / ($5,153.00)
6204 / 610855-100004 / Joint Storm Sewer Projects with DPS (Voted Storm Carryover) / $91,071.00 / $0.00 / ($91,071.00)
6204 / 610990-100000 / North Central Area Wide Storm System (Voted Storm Carryover) / $373,767.00 / $0.00 / ($373,767.00)
6204 / 611009-100000 / Stormwater System Improvements (Voted Storm Carryover) / $26,484.00 / $0.00 / ($26,484.00)
6204 / 611021-100000 / Fairwood Facility Stormwater Improvements (Voted Storm Carryover) / $20,125.00 / $0.00 / ($20,125.00)
6204 / 611625-100001 / Blueprint Columbus Storm Sewer Cleaning (Voted Storm Carryover) / $76.00 / $0.00 / ($76.00)
6204 / 611030-100000 / Holton Park and Eureka Ave Green Infrastructure (Voted Storm Carryover) / $75,789.00 / $5,165.00 / ($70,624.00)
6204 / 611706-100000 / Ohio State University Area Easement Project (Voted Storm Carryover) / $50,000.00 / $8.00 / ($49,992.00)
6204 / 611710-100000 / Nationwide Storm Improvements (Voted Storm Carryover) / $39,082.00 / $0.00 / ($39,082.00)
6204 / 611711-100000 / Thurston/Grimsby Storm Sewer Improvements (Voted Storm Carryover) / $103.00 / $0.00 / ($103.00)
6204 / 610785-100000 / Linden Neighborhood Storm Sewer (Voted Storm Carryover) / $23,953.00 / $0.00 / ($23,953.00)
6204 / 611725-100000 / Karmel Woodward/Maize Morse (Voted Storm Carryover) / $146,568.00 / $0.00 / ($146,568.00)
6204 / 611724-100000 / Livingston Noe-Bixby Culvert Project (Voted Storm Carryover) / $63,952.00 / $0.00 / ($63,952.00)
6204 / 611726-100000 / Shanley Drive Basin (Voted Storm Carryover) / $57,567.00 / $0.00 / ($57,567.00)
6204 / 610500-100005 / 2021 General Construction - Storm (Voted Storm Carryover) / $1,255,232.00 / $2,223,740.00 / $968,508.00
6109 / 650745-100013 / 2021 General Construction Contract - Sanitary (Voted Sanitary Carryover) / $1,414,557.00 / $1,817,388.00 / $402,831.00 (to match cash)
6109 / 650505-100000 / DPU Archive Storage and SMOC Locker Room (Voted Sanitary Carryover) / $0.00 / $615,124.00 / $615,124.00 (to match cash)
6109 / 650505-100000 / DPU Archive Storage and SMOC Locker Room (Voted Sanitary Carryover) / $615,124.00 / $17,955.00 / ($597,169.00)
6109 / 650745-100013 / 2021 General Construction Contract - Sanitary (Voted Sanitary Carryover) / $1,817,388.00 / $2,414,556.00 / $597,169.00
SECTION 2. That the transfer of $968,508.40, or so much thereof as may be needed, is hereby authorized within the Storm Bond Fund, Fund 6204; and that the transfer of $597,169.68.00, or so much thereof as may be needed, is hereby authorized within the Sanitary Bond Fund, Fund 6109; all per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into a construction services contract modification for the 2021 General Construction Contract project with Complete General Construction Company, 1221 East Fifth Ave. Columbus, OH 43219, in an amount up to $2,000,000.00; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $2,000,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.