Explanation
1. BACKGROUND
The purpose of this ordinance is to amend Ordinance 1970-2014 in order to add additional funding to the original ordinance and correct the original wording.
The purpose of Ordinance 1970-2014 was to authorize the Director of Public Service to enter into contracts and issue purchase orders in the amount of up to $52,000.00 to replace the security system and overhead doors at the Department of Public Service's facility at 1800 E. 17th Avenue.
The reason that Public Service is requesting this amendment is that the original proposal dated July 15, 2013, from Matrix Systems is superseded by a revised proposal dated October 28, 2014, as costs have changed since the issuance of the original proposal. Due to the increase in costs, it is necessary to amend the amount of the original ordinance from $52,000.00 to $60,000.00. Also, the project will no longer replace the overhead doors but will have damaged components replaced consisting of but not limited to: motors, sensors, etc.
2. FISCAL IMPACT
The new projected cost for the project is $60,000.00, an increase of $8,000.00 above the original estimate of $52,000.00. Funds are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. EMERGENCY DESIGNATION
Emergency action is requested so building security can be restored to full capability without delay.
Title
To amend Ordinance 1970-2014 in order to add funds to the project and to clarify language; and to declare an emergency. ($8,000.00)
Body
WHEREAS, Ordinance 1970-2014 authorized the Director of Public Service to enter into contracts and issue purchase orders in the amount of up to $52,000.00 to replace the security system and overhead doors at the Department of Public Service's facility at 1800 E. 17th Avenue; and
WHEREAS, after passage of Ordinance 1970-2014 it was determined manufacturer price hikes caused an increase in costs to the project and the overhead doors did not need to be replaced but were to be repaired; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that additional funds should be authorized immediately so that building security can be restored to full capability without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance 1970-2014 be and hereby is amended as follows:
(background)
This legislation authorizes the Director of Public Service to enter into contracts and issue purchase orders in the amount of up to $52,000.00 $60,000.00 to replace the security system and overhead door components at the Department of Public Service's facility at 1800 E. 17th Avenue.
The existing security system is not functioning and must be replaced. Damaged overhead door components will also be replaced as part of the security system project. The new security system will use Matrix Systems security equipment (the existing city standard security equipment). The system will be remotely monitored by city security staff as the city's downtown buildings are.
(title)
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvement Fund; to authorize the Director of Public Service to enter into contracts with K.N.S. Services, Inc., Matrix Systems, and McKee Door Sales, Inc. and issue purchase orders in the amount of up to $52,000.00 $60,000.00 to replace the security system and overhead door components at the Department of Public Service's facility at 1800 E. 17th Avenue; to authorize the expenditure of up to $52,000.00 $60,000.00 from the Street and Highway Improvement Fund to pay for this project; and to declare an emergency. ($52,000.00 $60,000.00)
(body)
WHEREAS, the Department of Public Service has identified the need to replace the existing building security equipment and damaged overhead door components at its 1800 E. 17th Avenue location; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contracts to replace the security and fire detection systems and overhead door components at 1800 E. 17th Avenue; and
(section 1)
That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 766999-100000 / 59-03 Unallocated Balance Fund 766 (Street & Highway Improvement Carryover) / $622,009.00 / ($52,000.00) ($60,000.00) / $570,009.00$562,009.00.
766 /590132-100000 / 59-09 Facility Improvements (Street & Highway Improvement Carryover) /
$84,208.00 / $52,000.00$60,000.00 / $136,208.00$144,208.00
(section 2)
The sum of up to $52,000.00 $60,000.00 be and is hereby appropriated from the unappropriated balance of the Streets and Highways G.O. Bonds Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / 59-03 Unallocated Balance Fund 766 / 06-6600 / 766999 / $52,000.00$60,000.00
(section 3)
That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 766 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / 59-03 Unallocated Balance Fund 766 / 06-6600 / 766999 / $52,000.00$60,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 /590132-100000 / 59-09 Facility Improvements / 06-6600 / 591136 / $52,000.00$60,000.00
(section 5)
That the Director of Public Service be and is hereby authorized to enter into contract with K.N.S. Services, Inc., Matrix Systems, and McKee Door Sales, Inc., to install a building security system and overhead door components in an amount of up to $52,000.00 $60,000.00.
(section 6)
That for the purpose of paying the cost of this contract the sum of up to $52,000.00 $60,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 /590132-100000 / 59-09 Facility Improvements / 06-6651 / 591136 / $52,000.00 $60,000.00
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.