Explanation
Background: This ordinance appropriates $460,000.00 within the Municipal Motor Vehicle License Tax Fund, Transportation Division, Public Service Department, for anticipated expenditures that will be incurred by the Transportation Division for the balance of 2005. It authorizes the Public Service Director to establish agreements with private vendors for snow and ice removal services that total $75,000.00 for the upcoming 2005-2006 winter and authorizes the Finance Director to modify and increase existing purchase orders for rock salt ($288,000.00) and liquid calcium chloride ($40,000.00).
It also authorizes the reimbursement to the Franklin County Engineering Department $240,000.00 for snow and ice removal services for the 2004-2005 winter season from existing appropriation authority within this Fund. To capture operating efficiencies, county and city forces occasionally service portions of the others' roadways that lie within the other's jurisdiction. The county always services more city roadways than the city services county roadways. The entities settle up once each year and this payment represents the net amount due the county.
Fiscal Impact: The Municipal Motor Vehicle License Tax Fund can support this additional appropriation based on anticipated revenues. The original 2005 appropriation of $2.8 million within this Fund was authorized by Ordinance 0034-2005 passed by City Council January 24, 2005. Another appropriation/expenditure ordinance, Ordinance 1140-2005, is in process.
Emergency action is being requested to make these funds availale to the division as soon as practical to meet anticipated 2005 needs.
Title
To appropriate $460,000.00 within the Municipal Motor Vehicle License Tax Fund for anticipated expenses that will be incurred by the Transportation Division during the balance of 2005; to authorize the Public Service Director to establish agreements with private vendors for snow and ice removal for 2005-2006 and pay the Franklin County Engineering Department for snow and ice removal services rendered for the 2004-2005 winter season; to authorize the Finance Director to modify and increase existing purchase orders for rock salt and liquid calcium chloride and to authorize the expenditure of $643,000.00 from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($643,000.00)
Body
WHEREAS, there is a need for additional appropriation of $460,000.00 within the Municipal Motor Vehicle License Tax Fund for anticipated expenses likely incurred by the Transportation Division during the balance of 2005; and
WHEREAS, it is necessary to reimburse the Franklin County Engineering Department for snow and ice removal services for the 2004-2005 winter season; and
WHEREAS, it is necessary to modify and increase existing purchase orders for the purchase of rock salt and liquid calcium chloride for the remainder of 2005;
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to appropriate said funds, modify and increase exisiting purchase orders for commodities, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $460,000.00 be and hereby is appropriated from the unappropriated balance of Fund 266, the Municipal Motor Vehicle License Tax Fund, and from any and all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Transportation Division, Department No. 59-09, as follows:
OCA Code / OL 03 Code / Amount
599115 / 2192 / $288,000.00
599115 / 2204 / $40,000.00
599115/3375/ $132,000.00
Total $460,000.00
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Finance Director be and hereby is authorized to modify and increase the following existing purchase orders previously established on the basis of existing citywide contracts (these dollar amounts are approximate and subject to change between vendors at the Transportation Division's discretion so long as the $328,000.00 total is not exceeded):
Vendor / Amount / Commodity(ies) / Object Level Three Code
American Rock Salt Company, LLC / $288,000.00 / Salt / 2192
Bonded Chemicals, Incorporated / $40,000.00 / Liquid calcium chloride / 2204
Total $328,000.00
SECTION 4. That the Public Service Director be and hereby is authorized to pay $240,000.00 to the Franklin County Engineering Department for snow and ice removal services performed by the Franklin County Engineer on city streets during the 2004-2005 winter season for the Transportation Division.
SECTION 5. That the Public Service Director be and hereby is authorized to establish contingency agreements and encumbrances with private vendors for snow and ice removal services and expend up to $75,000.00 for this purpose.
SECTION 6. That the use of said vendors reference within Section 5 above shall be subject to approval by the Executive Director of the Equal Business Opportunity Commission Office relative to the vendors being registered with that office and having valid contract compliance numbers.
SECTION 7. That the expenditure of $638,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department 59-09, Transportation Division, OCA 599115, Object Level One Code 02 ($328,000.00), Object Level One Code 03 ($315,000) and Object Level Three Codes 2192 ($288,000.00), 2204 ($40,000.00), and 3375 ($315,000.00).
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.