Explanation
BACKGROUND: The Department of Technology (DoT) has the immediate need to modify and extend a contract associated with Purchase Order DE046045 with RequestPeople. Due to unanticipated and unforeseen staff retirement, Dot had to immediately satisfy daily operational needs within the fiscal section. Duties provided under this contract will assist the DoT fiscal section in meeting responsibilities associated with performing bookkeeping and financial record-keeping responsibilities; such as processing vouchers, purchase orders, encumbrances, post expenditures and prepare various accounting and financial statistic reports.
This legislation authorizes the Director of Technology to modify and extend the contract for the aforementioned services. This contract modification and extension will allow DoT to continue the service provided by RequestPeople through January 31, 2004.
FISCAL IMPACT:
The requested amount of $10,000.00 is available within the Department of Technology, Telecommunications Cable Fund. This funding is necessary to continue the staff support for DoT fiscal section. The coverage period for this initiative is from October 21, 2003 through Janary 31, 2004. Thus far, DoT has expended $18,720.00 in fiscal year 2003.
EMERGENCY:
Emergency legislation is requested to expedite prompt payment to RequestPeople for the services provided and to maintain on-going support for DoT fiscal staff.
CONTRACT COMPLIANCE: 31-1407958 Expiration: 04/03/2006
Title
To authorize the Director of the Department of Technology to modify and extend a contract with ReQUESTPEOPLE to provide staff support services within the DoT fiscal section, to authorize the expenditure of $10,000.00 from the Telecommunications Cable Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, The Department of Technology (DoT) has the immediate need to modify and extend a contract associated with Purchase Order DE046045 with RequestPeople, and
WHEREAS, The Department of Technology needs to continue utilizing contractual services provided by RequestPeople, to augment staffing constraints and meet daily operational needs, and
WHEREAS, Due to unanticipated and unforeseen staff retirement, Dot had to immediately satisfy daily operational needs within the fiscal section, and
WHEREAS, Duties provided under this contract will assist the DoT fiscal section in meeting responsibilities associated with performing bookkeeping and financial record-keeping responsibilities; such as processing vouchers, purchase orders, encumbrances, post expenditures and prepare various accounting and financial statistic reports , and
WHEREAS, Funding was is available for this contract modification, of $10,000.00 within the 2003 Department of Technology, Telecommunications Cable Fund, and
WHEREAS, An emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance to increase a purchase order with Compuware Corporation, Inc., thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract for staff support services from RequestPeople for maintaining to meet daily operational needs within the DoT fiscal section.
SECTION 2: That the expenditure of $10,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
|Div.: 47-03|Fund: 203 |OCA Code: 471888|Obj. Level 1: 03|Obj. Level 3:3336|Amount:$10,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.