Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Danbert, Inc. for the Berrell Avenue Area Water Line Improvements Project, Division of Water Contract Number 1186, to encumber funds with the Department of Public Service, Design and Construction Division for inspection, material testing, and related services in the amount of $340,00.00; and to transfer $2,840,589.70 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund.
The purpose of this project is to construct necessary improvements to the water distribution system in the Berrell Avenue area, south of Agler Road between Westerville Road and Alum Creek. The improvements identified in the scope of work will replace water lines that have high break histories and require frequent maintenance. This project includes installing approximately 2,400 linear feet of 6-inch and 11,000’ linear feet of 8-inch water lines within the project area.
This project is in the North Linden Planning Area and includes the following streets: Berrell Avenue, Denune Avenue, Briarwood Avenue, Rebublic Avenue, Loretta Avenue, Joan Place, Brocton Court, East Hudson Street, Rankin Avenue, Myrtle Avenue, Mock Road, Sagamore Road, Brentnell Avenue, and Jermain Drive.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven (7) bids on August 19, 2015 from: Danbert, Inc. - $2,840,589.70; Beheler Excavating, Inc. - $2,981,522.89; Underground Utilities, Inc. - $3,080,353.89; Elite Excavating Co. of Ohio - $3,089,218.55; Kenmore Construction Co. - $3,270,583.90; Conie Construction Co. - $3,321,200.00; and Shelly & Sands, Inc. - $3,469,321.32.
Danbert, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,840,589.70. Their Contract Compliance Number is 31-1029004 (expires 6/24/16, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
3.1 PRE-QUALIFICATION STATUS: Danbert, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT: This Ordinance authorizes the City Auditor to appropriate and transfer funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Division is able to execute a loan with the Water Supply Revolving Loan Account Fund and reimburse the Water System Reserve Fund. The loan is expected to be approved on September 24, 2015. A transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2015 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Danbert, Inc. for the Berrell Avenue Area Water Line Improvements Project; to provide for payment of inspection, material testing and related services to the Department of Public Service, Design and Construction Division; to authorize the appropriation and transfer of $2,840,589.70 from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund; to authorize the appropriation and expenditure of $2,840,589.70 within the Water Supply Revolving Loan Account Fund; and to authorize a transfer and expenditure up to $366,000.00 within the Water Works Enlargement Voted Bonds Fund; for the Division of Water. ($3,206,589.70)
Body
WHEREAS, seven bids for the Berrell Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on August 19, 2015; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert, Inc. in the amount of $2,840,589.70; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection and testing services costs associated with the Berrell Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary to both appropriate funds from the Water System Reserve Fund and to authorize the transfer of said funds into the Water Supply Revolving Loan Account Fund in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Water System Reserve Fund; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Danbert, Inc. for the Berrell Avenue Area Water Line Improvements Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Berrell Avenue Area Water Line Improvements Project with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064; in an amount up to $2,840,589.70; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division and to pay up to a maximum amount of $366,000.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies in the Water System Reserve Fund 603, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2015, the sum of $2,840,589.70 is hereby appropriated to the Division of Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 4. That the City Auditor is hereby authorized to transfer $2,840,589.70 to the Water Supply Revolving Loan Account Fund No. 616, into the appropriate project accounts as specified within Section 5 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 5. That $2,840,589.70 is hereby appropriated for the Berrell Avenue Area Water Line Improvements Project within the Water Supply Revolving Loan Account Fund | Fund No. 616 | Division 60-09 | Project No. 690236-100057 (New Funding) | OCA 616657.
SECTION 6. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 4 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is hereby authorized to transfer $66,000.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6687, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100087 (New Funding) | N. Ohio Ave. Area WL Imp’s | 623687 | -$66,000.00
606 | 690236-100057 (New Funding) | Berrell Ave. Area WL Imp’s | 623657 | +$66,000.00
*Project No. 690236-100057 (New Funding) already has $300,000 cash balance.
SECTION 8. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100087 (New Funding) | N. Ohio Ave. Area WL Imp’s | $500,000 | $434,000 | -$66,000
606 | 690236-100057 (New Funding) | Berrell Ave. Area WL Imp’s | $300,000 | $366,000 | +$66,000
SECTION 9. That an expenditure up to $3,206,589.70 is hereby authorized for the Berrell Avenue Area Water Line Improvements Project, within Dept/Div. No. 60-09, Project 690236-100057 (New Funding), OCA Code 616657, as follows:
Fund No. | Fund Name | OCA | Object Level Three Amount
616 | Water Supply Revolving Loan Account Fund | 616657 | 6629 | $2,840,589.70
606 | Water Works Enlargement Voted Bonds Fund | 623657 | 6687 | $366,000.00
Grand Total: $3,206,589.70
SECTION 10. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 12. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 14. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.