Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to enter into an agreement with G & G Technologies, Inc. for the purchase of Sony Anycast Touch Live Content Producer switcher system and accessories, in the amount of $25,127.00. The Department of Technology, Media Services Section needs to replace end of life / end of service (EOL/EOS) switch equipment currently in use. The proposed agreement will provide the necessary equipment to continue live production services in the CTV studio at city hall.
To purchase this equipment and accessories, the City of Columbus, Purchasing Office on behalf of the Department of Technology published solicitation SA005599. Eight (8) bids were received on October 2, 2014. G & G Technologies, Inc. was the lowest, responsive and responsible, and best bidder.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
The cost for this contract agreement with G & G Technologies, Inc. for the purchase of the Sony Anycast Touch Live Content Producer switcher system and accessories is $25,127.00. Funds to cover this expenditure were budgeted and are available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund, Media Services Capital Projects.
CONTRACT COMPLIANCE:
Vendor Name: G & G Technologies, Inc. FID#/C.C#: 22 - 2943650 Expiration Date : 09/30/2016
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to enter into an agreement with G & G Technologies, Inc. for the purchase of Sony Anycast Touch Live Content Producer switcher system and accessories in the amount of $25,127.00; to authorize the expenditure of $25,127.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($25,127.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into an agreement with G & G Technologies, Inc. for the purchase of Sony Anycast Touch Live Content Producer switcher system and accessories in the amount of $25,127.00; and
WHEREAS, the Department of Technology, Media Services Section needs to replace EOL/EOS switch equipment currently in use. The proposed agreement will provide the necessary equipment to continue live production services in the CTV studio; and
WHEREAS, to purchase this equipment and accessories, the City of Columbus, Purchasing Office, on behalf of the Department of Technology, published solicitation SA005599. Eight (8) bids were received on October 2, 2014. G & G Technologies, Inc. was the lowest, responsive, responsible, and best bidder; and
WHEREAS, an emergency exist in the usual daily operation of the city in that it is immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into an agreement with G & G Technologies, Inc. for the purchase of Sony Anycast Touch Live Content Producer switcher system and accessories in order to continue live production services in the CTV studio, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), is hereby authorized to enter into an agreement with G & G Technologies, Inc. for the purchase of Sony Anycast Touch Live Content Producer switcher system and accessories in the amount of $25,127.00.
SECTION 2: That the expenditure of $25,127.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 515410| Project Number: 470054-100010| Project Name: Media Services NLE Editor Purchases| Obj. Level 1: 06| Obj. Level 3: 6649| Amount: $25,000.00| Information Services Bond Fund
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 514254| Project Number: 470054-100007| Project Name: Media Services Field Cameras| Obj. Level 1: 06| Obj. Level 3: 6649| Amount: $127.00| Information Services Bond Fund
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.