City of Columbus - File #: 1303-2009

• File #: 1303-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2009
• In control: Safety Committee
• On agenda: 11/2/2009
• Final action: 11/4/2009
• Title: To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with TC Communications, Inc. to purchase Voice-Over Internet Protocol (VOIP) equipment in order to maintain the Division of Police and Fire Communication Systems located at Fire Station #25; to authorize the expenditure of $6,750.00 from the General Fund, and to declare an emergency. ($6,750.00).

Date	Ver.	Action By	Action	Result
11/4/2009	1	CITY CLERK	Attest
11/3/2009	1	MAYOR	Signed
11/2/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	COUNCIL PRESIDENT	Signed
10/21/2009	1	Safety Drafter	Sent to Clerk's Office for Council
10/20/2009	1	Auditor Reviewer	Reviewed and Approved
10/20/2009	1	CITY AUDITOR	Reviewed and Approved
10/20/2009	1	Safety Drafter	Sent for Approval
10/20/2009	1	CITY ATTORNEY	Reviewed and Approved
10/19/2009	1	ODI DIRECTOR	Reviewed and Approved
10/19/2009	1	Safety Reviewer	Reviewed and Approved
10/19/2009	1	Safety Drafter	Sent for Approval
10/16/2009	1	Safety Drafter	Sent for Approval
10/16/2009	1	EBOCO Reviewer	Sent for Approval
10/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/14/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/13/2009	1	Finance Reviewer	Reviewed and Approved
10/13/2009	1	Finance Reviewer	Reviewed and Approved
10/12/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/2/2009	1	Safety Reviewer	Reviewed and Approved
9/30/2009	1	Safety Drafter	Sent for Approval
9/30/2009	1	Safety Reviewer	Reviewed and Approved
9/30/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes and directs the Director of Finance and Management, on behalf of the Division of Support Services, to issue a purchase order to TC Communications, Inc. for Voice-Over Internet Protocol (VOIP) equipment.  This equipment is needed in order to maintain the Division of Police and Fire Communication Systems located at Fire Station #25.  This new equipment will replace the 40 year old transmission cable currently being used at this location.

Bid Information:  The Purchasing office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid #SO032024.  One bid was received:  TC Communications, Inc., $6,750.00.

* FBE

Contract Compliance:     TC Communications, Inc.  #330544918       Expires July 24, 2011

FISCAL IMPACT:  This ordinance authorizes an expenditure of $6,750.00 from the General Fund operating budget for the purchase of VOIP equipment for the Division of Support Services.  Funds are available in the Division's budget for the purchase.

Emergency Designation:  To maintain the Division of Police and Fire Communication Systems located at Fire Station #25 by replacing a 40 year transmission cable that is presently being used at this location.

Title

To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with TC Communications, Inc. to purchase Voice-Over Internet Protocol (VOIP) equipment in order to maintain the Division of Police and Fire Communication Systems located at Fire Station #25; to authorize the expenditure of $6,750.00 from the General Fund, and to declare an emergency.  ($6,750.00).

Body

WHEREAS, the Purchasing Section of the Department of Finance and Management advertised and solicited competitive bids; and

WHEREAS, TC Communications, Inc. was the only bid received; and

WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to establish a purchase order for VOIP equipment in order to maintain the Division of Police and Fire Communication Systems located at Fire Station #25 for the preservation of public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Finance and Management be and is hereby authorized and directed to establish a Purchase Order with TC Communications, Inc. for VOIP equipment for maintaining Police and Fire Communication Systems at Fire Station #25.

SECTION 2.  That for the purpose stated in Section 1 hereof, the expenditure of $6,750.00, or so much there of as may be needed, be and is hereby authorized from the 2009 Division of Support Services Appropriated Budget as follows:

Div. 30-02 | Fund: 010 | Object Level 2: 03 | Object Level 3: 2245 | OCA Code: 320104 | Amount: $6,750.00

SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.