Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the installation of a walk-in freezer at the Columbus Police Property Room, 1250 Fairwood Avenue. The walk-in freezer will be used by the Police Division to store DNA evidence. Currently, the Police Division uses three small reach-in freezers for these purposes. The current freezers are completely full.
Formal proposals were solicited on November 23, 2004. Four firms submitted proposals on December 14, 2004 as follows: (0 MBE, 1 FBE*).
Enviro-Flow Companies $ 89,116.00
Axiom Mechanical Services $112,535.00
Spectrum Builders, Inc. $114,338.00
*General Temperature Control, Inc. $121,675.00
The Facilities Management Division recommends the bid award to Axiom Mechanical Services as the most responsive and responsible bidder. The low bidder, Enviro-Flow Companies, withdrew its bid in writing on December 17, 2004.
Emergency action is requested so that the walk-in freezer will be available as soon as practical to store important DNA evidence.
Fiscal Impact: The Police Division budgeted $112,000.00 in the 2004 Capital Improvement Budget for the installation of the walk-in freezer. The cost to install the walk-in freezer is $112,535.00.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services to install the walk-in freezer at the Columbus Police Property Room; to authorize the expenditure of $112,535.00 from the Safety Bond Fund; and to declare an emergency. ($112,535.00)
Body
WHEREAS, the current reach-in freezers used by the Police Division to store DNA evidence are too small and unsuitable for the Police Division's needs; and
WHEREAS, formal competitive bids were advertised and received by the Facilities Management Division for the installation of a walk-in freezer at the Police Property Room, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Axiom Mechanical Services as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Axiom Mechanical Services for the installation of a walk-in freezer at the Police Property Room, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Axiom Mechanical Services for the installation of the walk-in freezer at the Police Property Room, 1250 Fairwood Avenue.
SECTION 2. That the expenditure of $112,535.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1., be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $112,535.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.