Explanation
BACKGROUND: For the option to purchase Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows for Public Service, Division of Planning and Operations. Tandem Axle Conventional Dump Trucks are used by the Street Maintenance Section for maintenance and repairs and snow and ice control and removal.
The term of the proposed option contract is from the date of execution by the City up to and including December 31, 2010 or manufacturer's build out date. The Purchasing Office opened formal bids on June 10, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003578). Seventy two (72) bids were solicited; Two (2) bids were received. Bid specifications included options for compressed natural gas (CNG) to meet the City's Environmental Code. FYDA Freightliner with the Henderson dump body was numerically the lowest responsive bid however section 3.28.1 stated that units shall have Gledhill 11HSBPR2-QCP snow plow and Henderson bid an alternate Henderson RSP1142QCP snow plow deeming them non responsive. No bids were received with compressed natural gas (CNG) option.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
FYDA Freightliner Columbus, Inc. / Items 1 and 2 (FYDA Freightliner with Kaffenbarger dump body and Gledhill snow plow) CC# 310789102 (Expires 10-16-10)
Total Estimated Expenditure: $757,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Planning and Operations Division and agencies using this contract will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows from FYDA Freightliner Columbus, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 10, 2010 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows are used by the Street Maintenance Operations Section of the Planning and Operations Division in street maintenance and repairs and this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Planning and Operations Division in that it is immediately necessary to enter into contract for an option to purchase Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Tandem Axle Conventional Dump Trucks with Diesel Engine and Snow Plows in accordance with SA003578 from the date of execution by the City up to and including December 31, 2010 or manufacturers build out date.
FYDA Freightliner Columbus, Inc., Items 1 and 2: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 3349, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.