Ordinance 2179-2012
Explanation
BACKGROUND:
The City of Columbus accepts payment for goods and services via payment cards (credit cards) governed by the Payment Card Industry Security Standards Council (PCI SSC). As a merchant, the City is required to comply with the Payment Card Industry Security Standard (PCI DSS).
The Purchasing Office, on behalf of the City Treasurer advertised and solicited competitive proposals from vendors that are both PCI qualified security assessors (QSAs) and PCI approved scanning vendors (ASV) to perform a PCI DSS gap analysis, establish a baseline for ongoing compliance, and initiate performance of quarterly ASV vulnerability scans (solicitation SA004592). Three hundred seventy five bids were solicited; three bids were received. The City Treasurer's Office recommends award of the contract to SecureWorks Inc., the most responsive, responsible and best bidder.
FISCAL IMPACT:
Funds for this expenditure is budgeted and available within the various funds from 2012 budget appropriations.
EMERGENCY: This ordinance is submitted as an emergency to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Contract Compliance: 26-2032356 expiration 5/5/2013
Title
To authorize the City Treasurer to enter into contract with SecureWorks Inc. for PCI-related services; to authorize the expenditure of up to $144,521.38 from the various funds; and to declare an emergency. ($144,521.38)
Body
WHEREAS, the City Treasurer advertised and solicited competitive proposals from vendors that are both PCI qualified security assessors (QSAs) and PCI approved scanning vendors (ASV) as provided for in a Request for Proposal issued on September 14, 2012 to which three hundred and seventy-five bids were solicited and three bids were received ; and
WHEREAS, the City Treasurer's Office has awarded the bid to SecureWorks Inc., the most responsive, responsible and capable bidder; and
WHEREAS, as an emergency exists in the usual daily operation of the City Treasurer's Office, as it is immediately necessary enter into contract and authorize the expenditure as cited below, providing a qualified security assessor and scanning vendor related to payment card industry (PCI) security standards which are necessary for the daily operation of normal business activities of the City of Columbus thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer is hereby authorized to enter into contract with SecureWorks Inc. for the provision of PCI-related services within the guidelines set forth in the original bid document SA 004592 with a contract ending date of December 31, 2013 and to authorize the expenditure of up to $144,521.38, or so much thereof as may be necessary, as follows:
SECTION 2. That the total expenditure amount of $144,521.38 from the various Funds, are as follows:
Division: 2301 | Fund: 010 | OCA: 230227 | Object level one: 03 | Object level three code: 3336 | Amount: $19,893.38 | Treasurer
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one: 03 | Object level three code: 3336 | Amount: $101,700.00 | Public Utilities
Division: 5103 | Fund: 284 | OCA: 516005 | Object level one: 03 | Object level three code: 3336 | Amount: $4,400.00 | Golf
Division: 4301 | Fund: 240 | OCA: 430102 | Object level one: 03 | Object level three code: 3336 | Amount: $16,100.00 | Building and Zoning
Division: 5910 | Fund: 010 | OCA: 591013 | Object level one: 03 | Object level three code: 3336 | Amount: $2,206.00 | Public Service/ Parking
Division: 5911 | Fund: 265| OCA: 591101 | Object level one: 03 | Object level three code: 3336 | Amount: $222.00 | Public Service /Transportation
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.