City of Columbus - File #: 1030-2006

• File #: 1030-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/25/2006
• In control: Public Service & Transportation Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To authorize the Finance and Management Director to establish purchase orders for the purchase of high skid concrete pavement marking material, concrete tape and thermoplastic pavement marking material per the terms and conditions of pending or existing citywide universal term contracts and pedestrian signals; to authorize the expenditure of $139,800.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division and to declare an emergency. ($139,800.00)

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/14/2006	1	EBOCO Reviewer	Reviewed and Approved
6/14/2006	1	ODI DIRECTOR	Reviewed and Approved
6/14/2006	1	ODI DIRECTOR	Reviewed and Approved
6/14/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/14/2006	1	CITY ATTORNEY	Reviewed and Approved
6/14/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
6/12/2006	1	Finance Reviewer	Reviewed and Approved
6/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/12/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/12/2006	1	CITY AUDITOR	Reviewed and Approved
6/12/2006	1	CITY AUDITOR	Reviewed and Approved
6/12/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/8/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/7/2006	1	Service Reviewer	Reviewed and Approved
5/25/2006	1	Service Drafter	Sent for Approval

Explanation

The Public Service Department, Transportation Division, requires high skid concrete pavement marking material, concrete tape, thermoplastic pavement marking material and countdown pedestrian signals to perform its mission of promoting traffic control and pedestrian safety.

The concrete pavement marking material and concrete tape is used to delineate traffic lanes and effect messages to motorists ("right turn only", "school zone ahead" etcetera) on concrete roadway surfaces, especially bridge decks, where the adhesion of thermoplastic or traffic paint is especially problematic.  Thermoplastic is used for most asphalt arterial roadway applications.  Thermoplastic lasts much longer than paint.  It is purchased in bulk quantities in two different colors (yellow and white) and is applied by Division personnel using specialized equipment that heats the material to near-liquid condition and then extrudes it in the desired shapes and dimensions.  Finally, countdown pedestrian signals indicate to crossing pedestrians the time interval remaining before the traffic signal will change.

Most of these commodities are available for purchase per the terms and conditions of contracts that either exist (in the case of thermoplastic) or are being established by the Purchasing Office.  This ordinance authorizes the purchase of these commodities per these contracts to meet the Transportation Division's anticipated needs for 2006 in the amount of $139,800.00.  Earlier legislation, Ordinance 0740-2006, provided for the purchase of thermoplastic in the amount of $320,000.00; the Division's aggressive 2006 resurfacing program makes the additional acquisition of this material to assure a sufficient supply prudent.  

Fiscal Impact:  Funds for these expenditures are budgeted and available within the 2005 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the traffic signal installation and permanent pavement markings projects.

The division was authorized to spend $808,706.00 in 2003 (Ordinances 0831-2003 and 1667-2003), $325,250.50 in 2004 (Ordinances 0265-2004, 0313-2004 and 0545-2004), $1,503,678.00 in 2005 (Ordinances 0289-2005, 1792-2005 and 1839-2005) and $770,000.00 in 2006 year-to-date (Ordinance 0740-2006 passed May 22, 2006) for these and similar commodities.   

Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.

Title

To authorize the Finance and Management Director to establish purchase orders for the purchase of high skid concrete pavement marking material, concrete tape and thermoplastic pavement marking material per the terms and conditions of pending or existing citywide universal term contracts and pedestrian signals; to authorize the expenditure of $139,800.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division and to declare an emergency.  ($139,800.00)

Body

WHEREAS, the Transportation Division requires the purchase of high skid concrete pavement marking material, concrete tape, thermoplastic pavement marking material and pedestrian signals to perform its mission of promoting traffic control and pedestrian safety; and

WHEREAS, these items can be purchased per the terms and conditions of pending or existing contracts established/being established by the Purchasing Office for this purpose; and

WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for 2006; and

WHEREAS, this ordinance authorizes the expenditure of up to $139,800.00 for these traffic commodities; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to establish purchase orders for the purchase of high skid concrete pavement marking material, concrete tape, thermoplastic pavement marking material and pedestrian signals per the terms and conditions of pending or existing contracts established by the Purchasing Office for this purpose on behalf of the Transportation Division as follows:

Flint Trading, Incorporated (total $38,800.00)

#FL pending / high skid concrete pavement marking material

Project 540013

3-M Companies (total $54,400.00)

#FL pending / concrete tape

Project 540013

DOBCO (total $36,800.00)

#FL003026 / expires 12/31/2007 / thermoplastic pavement marking material

Project 540013

unspecified vendor(s) (total $9,800.00)

bid process underway / countdown pedestrian signals

Project 540007

SECTION 2.  That City Council is aware that competitive bids for countdown pedestrian signals are in the process of being solicited and that it hereby authorizes the Finance and Management Director to establish purchasing documents with the lowest  responsive, responsible and best bidder(s) based upon recommendation(s) of the Public Service Director and that/those bidder(s) complying with all applicable Equal Business Opportunity Commission Office requirements for the purchase of this item(s).

SECTION 3.  That the expenditure of $139,800.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, signal installation ($9,800.00); and Project 540013, permanent pavement markings ($130,000.00) to pay the cost thereof.

SECTION 4.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.