Explanation
The Department of Public Utilities solicited 123 vendors for the purchase of custodial services (SA004852). Of those solicited, 28 had certified MBR/M1A status, 1 had V1/M1A status, 1 had HL1 status and 3 had certified F1 status. On March 28, 2013, the Department of Public Utilities received and opened eleven bids, 4 had certified MBR/M1A status. The lowest responsive and responsible and best bid was Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. at $175,624.80. It should be noted that Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. omitted page 46. Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. has since provided the missing page. The omission does not affect the amount of the bid or give the bidder a competitive advantage over the other bidders. This award is for twelve (12) months of custodial service as defined in Solicitation SA004852. Subject to mutual agreement, the period covered by the ensuing contract, under the same terms and conditions herein can be extended by contract modification with consecutive, annual contracts for a period of three years. The contract compliance number for Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. is 20-0111346 and expires on January 18, 2014. The vendor has majority status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The Division of Water has allocated $212,029.00 for custodial services in the 2013.
$184,413.88 was spent in 2012
$288,595.56 was spent in 2011
Title
To authorize the Public Utilities Director to enter into a contract with Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. for custodial services for the Division of Water, to authorize the expenditure of $175,624.80 from Water Systems Operating Fund. ($175,624.80)
Body
WHEREAS, the Department of Public Utilities received and opened eleven bids on solicitation number SA004852 on March 28, 2013, and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. and,
WHEREAS, these custodial services are used by the Division of Water, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and is hereby authorized to enter into one-year contract with Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. for custodial services at the Division of Water, Department of Public Utilities.
SECTION 2. That the expenditure of $175,624.80, or so much thereof as may be needed, is hereby authorized to be expended from:
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602755 | Object Level Three 3396 $134,602.38
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602482 | Object Level Three 3396 $15,224.28
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602540 | Object Level Three 3396 $6,845.73
Division 60-09 | Water Works Operating Fund 600 | OCA Code 603001 | Object Level Three 3396 $18,952.41
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.