Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following current and pending Universal Term Contract Purchase Agreements listed below for the Division of Water, Hap Cremean Water Plant.
The parts, materials and services from these contracts are used to monitor, maintain and repair equipment for the various processes throughout the waste treatment plant as required by federal and state standards.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Chapter 329.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Building and Construction Materials & Services (Line #10, 40 & 60)
Allen Bradley, Building Electrical Products, Various Concrete Mixes, Fire & Smoke Damper Inspections and Repair, HVAC Parts & Filters, HVAC Repair & Maintenance, Lumber, Plumbing Supplies, Lamps, Miscellaneous Industrial Hardware, Parker Hoses, Small Electric Motor, Various Batteries, Wallace & Tiernan Parts, Hach Equipment Parts, Supplies & Accessories, Lab Supplies, Water Testing Kits, and Elevator Maintenance Services and Overhead Door Parts & Maintenance.
Small Tools (Lines #20)
Small Tools
Personal Safety Products (Line #30, #70, #80)
Protective Footwear, Winter Wear & Raingear, and Personal Safety Products
Janitorial Supplies (Line #50)
Janitorial Supplies, and Sanitary Paper
Lab & Specialty Gases (Line# 90)
Oil and Propane
Building Maintenance Repairs (Line #100)
Building Maintenance Repairs and PME Services
Lawn Mowing Services (Line #110)
Lawn Mowing
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $502,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$689,000.00 was spent in 2023
$563,000.00 was spent in 2022
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies, and services for the Division of Water, Hap Cremean Water Plant; and to authorize the expenditure of $502,000.00 from the Water Operating Fund. ($502,000.00)
Body
WHEREAS, the Purchasing Office has established current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services; and
WHEREAS, the expenditure of $502,000.00 or so much thereof as is needed for the purchase of materials, supplies and services from and within the Division of Water Operating Fund; and
WHEREAS, the parts, materials and services are used to monitor, maintain and repair equipment for the various processes throughout the maintenance facilities and the waste treatment plant per the federal and state standards; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services.
SECTION 2. That the expenditure of $502,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating) $378,000.00 in object class 02 Materials and Supplies and the expenditure of $124,000.00 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.