Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL001091, for powdered activated carbon, with Envirotrol Inc. This contract will expire March 31, 2006. The Division of Water has already encumbered $1,083,240.00 against this contract and would like to establish an additional Blanket Purchase Order, for the Dublin Road Water Plant. Additional funds are needed because the dibvision was unsure as to how much would be needed at the time legislation was initiated in March. The division now has a better idea of what will be needed through March 2006. The Contract Compliance Number for Envirotrol Inc. is 25-1209145. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as the plant is running low on this chemical and needs to have a purchase order established as soon as possible to order the product and pay the vendor on time.
FISCAL IMPACT: The Division of Water has allocated $8,874,786.00 for chemicals in the 2005 Budget.
$1,619,650.00 was encumbered for powdered activated carbon during 2004.
$906,950.00 was encumbered for powdered activated carbon during 2003.
Title
To authorize the Finance Director to establish an additional Blanket Purchase Order, for powdered activated carbon, from an established Universal Term Contract, with Envirotrol Inc., for the Division of Water, to authorize the expenditure of $100,000.00 from Water Systems Operating Fund, and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL001091 for powdered activated carbon, and
WHEREAS, additional funds are needed because the division was unsure as to how much would be needed at the time legislation was initiated in March, and
WHEREAS, the Division of Water has already encumbered $1,083,240.00 against this contract, thus, legislation is required to encumber additional funds, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to establish an additional Blanket Purchase Order, for powdered activated carbon, based on the above mentioned Universal Term Contract, with Envirotrol Inc., in an emergency manner, as the Dublin Road Water Plant is running low on this chemical and needs to have a purchase order established as soon as possible to order the product and pay the vendor on time, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to establish an additional Blanket Purchase Order, for powdered activated carbon, from an established Universal Term Contract, with Envirotrol Inc., for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $100,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602417, Object Level One 02, Object Level Three 2204, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.