Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Allen Ballew General Contractors, for the installation of additional air conditioning and electric for the Department of Technology's Uninterrupted Power System room (battery back-up), and additional infrastructure and building security for the Community Relations Commission, located at 1111 East Broad Street. Ordinance No. 1306-2007, passed September 10, 2007, authorized the renovation of offices at 1111 East Broad Street.
The additional air conditioning and electric will serve as back-up for the Department of Technology's current system. At the time of the original bid, the need for additional infrastructure for the Community Relations Commission was unknown and funding for additional building security was inadequate, therefore, this was not part of the original bid package.
Due to the fact Allen Ballew General Contractors had already completed a large portion of the renovation, a modification with Allen Ballew General Contractors is the logical and most expeditious option for addressing the requested modifications. Involving another general contractor at this point would lead to logistical problems and the likelihood of errors. Therefore, it would not be in the best interests of the City to bid the renovations.
EMERGENCY ACTION is requested so that the installation of additional air conditioning and electric for the Department of the Technology, and additional infrastructure and building security for the Community Relations Commission may begin as soon as possible, thereby providing necessary services to the City and its residents.
Allen Ballew General Contractors Contract Compliance # 31-1094575, expiration date 04/26/2009.
FISCAL IMPACT: The cost of this contract was authorized by Ordinance Number 1306-2007, passed on September 10, 2007, in the amount of $1,246,408.00. The amount of this modification will be $75,581.69, increasing the total cost of the contract to $1,321,989.69. Funding will be provided from the Information Services Fund ($55,000.00) and the Construction Management Capital Improvement Fund ($20,581.69).
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Allen Ballew General Contractors for the installation of additional air conditioning and electric for the Department of Technology's Uninterrupted Power System (battery back-up) room and additional infrastructure and building security for the Community Relations Commission, located at 1111 East Broad Street; to authorize the expenditure of $55,000.00 from the Information Services Fund; to authorize the expenditure of $20,581.69 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($75,581.69)
Body
WHEREAS, Ordinance 1306-2007, passed September 10, 2007 authorized the Finance and Management Director to contract with Allen Ballew General Contractors for renovation of offices at 1111 East Broad Street; and
WHEREAS, it is necessary to modify the contract with Allen Ballew General Contractors for additional renovations, infrastructure, and building security at 1111 East Broad Street; and
WHEREAS, it is necessary to install additional air conditioning and electric for the Department of Technology's Uninterrupted Power System (battery back-up) room to serve as back-up; and
WHEREAS, additional infrastructure and building security is needed for the Community Relations Commission; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Allen Ballew General Contractors, for the installation of additional air conditioning and electric for Department of Technology's Uninterrupted Power System (battery back-up) room, and additional infrastructure and building security for the Community Relations Commission, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contract with Allen Ballew General Contractors to allow for the installation of additional air conditioning and electric for the Department of Technology's Uninterrupted Power System (battery back-up) room, and additional infrastructure and building security for the Community Relations Commission, located at 1111 East Broad Street.
SECTION 2. That the expenditure of $75,581.69, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Fund: 514
Project: 470037
Subfund: 002
OCA Code: 470037
Object Level 1: 06
Object Level 3: 6620
Amount: $55,000.00
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $20,581.69
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.