Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of item two (2), a 40 foot Aerial Tower/Cab & Chassis along with training, transportation and lodging for two employees to learn how to operate the equipment for the Division of Power and Water (Power). This Aerial Tower/Cab & Chassis will be used by the Distribution Maintenance section in constricted areas to trim lights in neighborhoods by the lamp trimmers. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, the equipment does meet the EPA mandated exhaust emissions requirement.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004474). Forty seven (47) vendors (45 MAJ and 2 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on July 5, 2012. The Department of Public Utilities, Division of Power and Water recommend the award go to Utility Truck Equipment Inc. as the lowest responsive, responsible, and best bidder to meet our specifications. This award is for two (2) of item # one (1) a 2012 Ford F550 Cab & Chassis with a Versalift SST40EIH 2011 and a two (2) Dakota 150 Northlander 1325B 2012/2013) along with training, transportation and lodging for two employees. The total award will be for $215,190.00.
Item #1 - 40 Foot Aerial Tower/Cab & Chassis for $105,895.00 x 2 = $211,790.00
Item #2 - Aerial Device manufacturers service school to include training, transportation, lodging for two people $3,400
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc, Contract Compliance Number: 31-0989420, expires 08/29/2013. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: There is sufficient budget authority for this expenditure. There were no similar expenditures in 2010 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two (2) 40 Foot Aerial Tower Trucks to include training for employees for the Division of Power and Water and to authorize the expenditure of $215,190.00 from the Electricity Operating Fund. ($215,190.00)
Body
WHEREAS, two 2012 Ford F550 Cab & Chassis with a Versalift SST40EIH 2011 and two Dakota 150 Northlander 1325B 2012/2013 for the Division of Power and Water (Power) are needed to be used in constricted areas to trim lights in neighborhoods by the lamp trimmers; and
WHEREAS, the Purchasing Office opened formal bids on July 5, 2012 for the purchase of two 2012 Ford F550 Cab & Chassis with a Versalift SST40EIH 2011 and two Dakota 150 Northlander 1325B 2012/2013; and
WHEREAS, Aerial Device manufacturers service school will provide training, transportation and lodging for two employees to learn how to operate the equipment; and
WHEREAS, the Division of Power and Water (Power) recommends an award to be made to the lowest, responsive and responsible bidder, Utility Truck Equipment, Inc.; and
WHEREAS, this purchase was approved by Fleet Management; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004474 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment Inc. for the purchase of two (2) 2012 Ford F550 Cab & Chassis with a Versalift SST40EIH 2011 and two (2) Dakota 150 Northlander 1325B 2012/2013 along with training, transportation and lodging for two employees, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $215,190.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-07, Electricity Operating Fund 550:
OCA: 606723
Object Level: 06
Object Level 03: 6652
Amount: $211,790.00
OCA: 606723
Object Level: 03
Object Level 03: 3331
Amount: $3,400.00
Total of $215,190.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.