Explanation
BACKGROUND:
In 2014, the Department of Human Resources conducted a thorough evaluation of all proposals submitted as a result of a Request For Proposal in accordance with Chapter 329 of the Columbus City Code. At that time, three medical insurance proposals were reviewed by the City’s Evaluation Committee, comprised of five members. Each proposal was evaluated on the following criteria as required by Chapter 329: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. As a result, United Healthcare Insurance Company was recommended as the medical insurance administrator and the City entered into contract with United Healthcare for the past 3 years: February 1, 2015 through January 31, 2018. However, due to the negotiations of all the collective bargaining contracts in 2017 and continued in 2018, and in anticipation of major changes to the City’s health insurance benefits, the Department of Human Resources decided not to engage in the Request for Proposal process for medical insurance this calendar year. Therefore, the Department of Human Resources requests a waiver of competitive bidding requirements. The Department of Human Resources does plan to comply with the competitive bidding provisions in Chapter 329 of the Columbus City Code in 2018 and enter into a new contract beginning February 1, 2019.
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the medical insurance program is necessary to insure continuation of the medical insurance program. Cost estimates were based on 2016-17 trust fund expenditures using a two year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers and from the City's employee benefits consultant. The Human Resources Department requests to modify and extend the existing contract with United Healthcare Insurance Company and to provide for funding February 1, 2018 through January 31, 2019, for the City medical insurance program.
Emergency action is requested to ensure the medical insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 41-1289245
FISCAL IMPACT: To modify and extend the contract with United Healthcare Insurance Company to establish the maximum obligation liability of $150,443,052 for the medical plan administration services from February 1, 2018 through January 31, 2019. Funding is available in the 2018 budget for this contract. Contingent on the passage of ordinance 0004-2018.
Title
To authorize the Human Resources Director to modify and extend the contract with United HealthCare Insurance Company and to provide all eligible employees medical insurance coverage from February 1, 2018 through January 31, 2019; to authorize the expenditure of $150,443,052.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($150,443,052.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to modify and extend the contract with United HealthCare Insurance Company to provide all eligible employees medical insurance from February 1, 2018 through January 31, 2019; and
WHEREAS, it is necessary to authorize the expenditure of up to $$150,443,052, or so much thereof as may be necessary to pay contract costs for medical insurance services; and
WHEREAS, it is in the best interest of the city to waive the relevant provisions of Chapter 329 of the Columbus City Code relating to competitive bidding in this situation, due to the negotiations of all the collective bargaining contracts and anticipated major changes to the City’s health insurance benefits; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Human Resources in that it is immediately necessary to authorize the Director to enter into contract and expend funds to ensure the medical insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with United HealthCare Insurance Company to provide medical insurance to all eligible employees from February 1, 2018 through January 31, 2019.
SECTION 2. That this Council finds it in the city's best interest to waive the relevant provisions of Chapter 329 of the Columbus City Codes regarding competitive bidding.
SECTION 3. That the expenditure of $150,443,052 or so much thereof as may be necessary for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Program: RM005 | Amount: $4,200,000
Department: 4602 | Fund: 5502 | Subfund: 550206 | Program: RM006 | Amount: $146,243,052
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.