6620Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with PK Builders, LLC for various interior and exterior building renovations at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue. Due to budget constraints during the design and construction phase, these projects were omitted from the original specifications.
The contractor shall work from blueprints/drawings, follow all applicable building codes, provide options for project work, establish and keep schedules, and coordinate all activities with sub-contractors. The contractor shall install, repair, and renovate a variety of projects using various materials. The contractor will also install an art hanging system, install a rack for pamphlets and handouts, install office signage, install a doorbell for the receptionist, paint, complete tile work, install doorframes (metal and wood), install hardware, and complete carpentry work. The contractor will provide, coordinate, and oversee sub-contractors (plumbing, HVAC, electrical, etc.) as needed.
The bid was advertised by setting a pre-determined dollar value ($60,000.00) and asking that the contractors bid hourly wages and a fixed percent mark up on materials, equipment rentals, and mileage charges.
The bids were evaluated using the following scenarios (various hourly wages including normal time, overtime and weekend time, equipment rental percent mark up, materials percent mark up and mileage charge).
Formal bids were solicited and three companies submitted bids on June 9, 2010 as follows (0 MBE, 1 ^ FBE):
Hourly Wages Equipment Rental Materials Mileage Charge
(all trades) % Mark Up % Mark Up
PK Builders, LLC. $450.64 0% 10% $0.35
Tyveco, Inc. $462.30 15% 15% $0
^Bomar Construction $580.50 10% 10% $0
The Office of Construction Management recommends the bid award be made to the most responsive, responsible, and best bidder PK Builders, LLC.
Emergency action is requested to ensure the contractor will be able to complete the renovations during the University's summer session while traffic is reduced in the facility.
PK Builders, LLC Contract Compliance No. 31-1630301, expiration date, June 19, 2011
Fiscal Impact: Funding for this project is available from Gov'l B.A.B's (Build America Bonds). The cost of this contract is $60,000.00.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with PK Builders LLC, Inc. for various interior and exterior building renovations at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue; to authorize the City Auditor to transfer $60,000.00 between projects in the Gov'l Build America Bonds; to amend the 2010 Capital Improvement Budget; to authorize the expenditure of $60,000.00 from the Gov'l Build America Bonds; and to declare an emergency. ($60,000.00)
Body
WHEREAS, it is necessary to accomplish various interior and exterior building renovations at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue; and
WHEREAS, PK Builders, LLC is the most responsive, responsible, and best bidder to complete various interior and exterior building renovations at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue; and
WHEREAS, it is necessary to transfer funds between projects within the Gov'l Build America Bonds to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with PK Builders, LLC for various interior and exterior building renovations and repairs at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue, ensuring that the contractor will be able to complete the renovations during the university's summer session while traffic is reduced in the facility, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with PK Builders, LLC for various interior and exterior building renovations at the Moody Hall Neighborhood Policing Center, 248 East Eleventh Avenue.
SECTION . 2 That the City Auditor is hereby authorized and directed to transfer funds within the Gov'l Build America Bonds as follows:
FROM:
Dept/Div: 45-51|Fund: 746|Project Number 570030-100120 |Project Name - Facility Renovations - Various |OCA Code 733030|Amount $60,000
TO:
Dept/Div: 45-51|Fund: 746||Project Number 570030-100164 Project Name - OSU Sub. Various Improvements | OCA Code 763164|Amount $60,000
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Office of Construction Management 45-50
Project No. | Project Name | Current Authority | Revised Authority | Difference
570031-100120 Facility Renovations (Unvoted Carryover) |$297,693| $237,693| ($60,000)
570030-100164 OSU Sub. Various Improvement (Unvoted Carryover) |$0| $60,000 |$60,000
SECTION 4. That the expenditure of $60,00.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 746
Project: 570030-100164
OCA Code: 763164
Object Level: 06
Object Level 3: 6620
Amount $60,000.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.