Explanation
BACKGROUND: The Director of Public Safety, on behalf of The Division of Police and the Division of Fire, is requesting authorization to enter into contract with Alina Sharafutdinova DBA Village Venture LLC. The Department of Public Safety received a U.S Department of Health and Human Services Administration grant award to be used to fund the RREACT outreach efforts by the Divisions of Police and Fire regarding overdoses in the community. Said contract will be paid with grant funds to cover the cost of grant program manager services, data scientist services, and a data quality assurance administrator services.
In the best interest of the City of Columbus, Public Safety requests to waive bidding and enter into a one year, $90,696.00 contract with Village Venture, LLC. Through this contract, Village Venture, LLC will continue to serve as a project, process, compliance, and reporting coordinator for the grant project under the 2023 SAMHSA FR-CARA Award. The Village Venture team will be responsible for the grant set-up, project and grant management, execution of the proposed objectives, data evaluation and analysis, and federal reporting. Village Venture, LLC will serve as the SAMHSA grant specialist's primary point of contact and ensure project implementation is completed according to grant goals, objectives, and timeline. Village Venture will also work closely with the Division of Fire and Division of Police to ensure fiscal and programmatic reports for the 2023 SAMHSA FR-CARA are prepared and submitted on time.
BID INFORMATION: The Public Safety Department requests to waive competitive bid provisions of the Columbus City Code to enter into contract with Alina Sharafutdinova DBA Village Venture LLC due to her expertise with this specific for the Divisions of Police and Fire.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NUMBER: CC042775 expires on 8/22/2024
FISCAL IMPACT: The funding for the services has already been appropriated and authorized by Ordinance 0500-2024 and was approved by Council on 3/18/2024. There are funds allocated in the General Government Grant Fund for this service contract.
EMERGENCY DESIGNATION: This ordinance is submitted as an emergency in order that Village Venture LLC can coordinate the grant fund process which runs through September 30, 2024.
Title
To authorize and direct the Director of the Department of Public Safety to enter into contract with Alina Sharafutdinova DBA Village Venture LLC, for grant management services for the RREACT program; to waive the competitive bidding provisions of the Columbus City Codes; to authorize an expenditure of $90,696.00 from the General Government Grant Fund; and to declare an emergency. ($90,696.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Safety to enter into a grants management service contract with Alina Sharafutdinova DBA Village Venture LLC, and
WHEREAS, it is necessary to authorize funds in the amount of $90,696.00; and
WHEREAS, the Division of Police has a need for grant management services for the SAMHSA grant; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to enter into contract with Alina Sharafutdinova DBA Village Venture LLC to ensure uninterrupted service and meeting grant program goals and deadlines, for the immediate preservation of the public peace, property, health, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized and directed to enter into contract with Alina Sharafutdinova DBA Village Venture LLC for grant program management services for the Divisions of Police and Fire.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of the Columbus City Codes to permit the aforementioned purchase contract and does hereby waive the same.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the expenditure of $90,696.00 or so much thereof as may be needed, is hereby authorized in Fund 2220 General Government Grants Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.